Receiving Clerk

Union CityOn-site

AI Summary

Receives, verifies, stores and tracks raw materials and packaging in the warehouse, coordinating inbound deliveries, documentation, inventory accuracy and FIFO rotation to support food production.

About this role

IRCA is a prominent international provider of semi-finished ingredients for the bakery, pastry, and gelato markets. They cater to independent producers as well as large food manufacturers, including consumer packaged goods (CPG) companies. The company's core product offerings consist of chocolate, chocolate decorations, creams, pastry mixes, gelato ingredients, and various other bakery and pastry ingredients.

The Receiving Clerk position is responsible for the receipt, verification, storage, and inventory management of raw materials and packaging materials. Ensures accurate system transactions, inventory control, food safety compliance, and timely material movement to support production operations. Coordinates inbound deliveries, maintains required documentation and records, and helps ensure materials are handled, stored, and rotated according to company quality, safety, and FIFO standards.

Responsibilities

Receives raw materials/packaging systematically into M3 while ensuring all required documentation has been provided and is correct (BOL, Packing List, & COA)
Receives miscellaneous POs into M3
Complete or review each raw materials Inbound Form to ensure paperwork is completed correctly and in full
Responds to emails confirming carrier’s delivery appointments and maintains the delivery schedule so that it’s accurate and up to date
Emails daily Tank Readings Report and keeps record of the daily tank readings on file
Checks in drivers at the receiving dock and ensure each driver signs-in
Unloading trucks for inbound deliveries ensures all food safety and quality is met with each product being unloaded and that the delivery arrives in full
Records any inbound damages on the Freight Claim’s Log for freight claims
Posts weekly hotbox schedule, so forklift drivers know what needs to be either plugged in or put in the hotbox
Assists with connecting bulk tankers so raw materials can be pumped into our tanks/silos
Labels raw material pallets once materials are approved by QA
Assists with staging and delivering raw materials to the production lines
Utilizes our inventory system to ensure all movements are captured, keeping inventory accurate from a quantity and location standpoint
Assists with organizing raw materials in warehouse according to vertical allergen stacking and ensures we’re following FIFO (first in, first out) so that older materials are being used first
Schedules Oakland Pallet trailer swaps so that wooden pallets can be recycled

Responsible for the condition of the raw materials by ensuring both remain undamaged, clean, free of contaminants, and stored at correct temperature
Other duties may be added at company’s discretion.

Qualifications

Strong attention to detail skills

Ability to accurately count and reconcile inventory

Computer Skills - Proficiency in Microsoft Outlook, Word and Excel

Forklift Certified

2 years of experience as a Warehouse or in a similar role. Preferred work experience in a food manufacturing environment.

Able to perform physical task and demonstrate physical dexterity.

Ability to read and interpret documents

Ability to safely lift 50 lbs.

HS diploma or GED.

Skills

Allergen SegregationBill Of LadingCertificate Of AnalysisExcelFIFOFood SafetyForklift CertificationFreight ClaimsInventory ManagementInventory ReconciliationM3Microsoft OutlookMicrosoft WordPallet Management

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