Receptionist

Position Title: Office and Guest Services Coordinator

Date Prepared: September 2026

Reports to (position): Ministry Support Coordinator

Department: Ministry Support

Status: Part-Time (Stipend)

Basic Purpose

The Receptionist/Administrative Assistant assists the church to accomplish its mission of making disciples and equipping those who do by creating a hospitable and safe office environment for guests, members, contractors, and staff while providing additional administrative support as needed.

Key Role

• Provide a friendly, warm reception to guests, members, staff, and contractors calling or physically entering our facilities.
• Aid in preparing materials for distribution (ie. Worship guides, First Time Guest Cups and Visitor Forms).
• Assist as needed to input data as directed (i.e., attendance, spreadsheets).
  
  

Key Responsibilities

• Manage the Welcome Desk volunteer schedule.
• Answer incoming phone calls and direct to appropriate destination.
• Courteously screen everyone attempting to enter the building during office hours.
• Coordinate with staff to provide messages and receive guests as directed.
  
  

Other Responsibilities

• Prepare weekly worship guides and communications for distribution.
• Double check all small group attendance for the week to add names into attendance.
• Run a First Time Guest report and add to First Time Guest Queues in myAspire each week.
• Document some weekly and monthly event attendance in myAspire.
• Assist with adding data into spreadsheets as directed.

Skills, Knowledge, and Other Success Factors

• Knowledge of M365 Products (Publisher, Word, Excel, OneDrive), myAspire
• Technologically oriented
• Ability to communicate clearly the vision of Aspire Church San Marco

Leadership & Behavioral Qualities and Expectations

• Loving, compassionate and approachable
• Teambuilder, problem solver and life-long learner
• Self-motivated
• Servant’s heart: willingness to submit to the authority of church leadership; sensitivity to the Holy Spirit
• Christ-follower and member of an Aspire Church
• Supportive of the church mission
• A spiritual and moral role model
  
  

Education & Experience

• Background/experience with administrative functions and tasks preferred.
• High school diploma required.
• Associate degree or better preferred but not required.