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Posted 1 month ago

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Receptionist

PisaOn-siteContract

AI Summary

A Receptionist who supports daily office operations at ION Group’s Pisa office, handling facilities, coordination, administrative tasks, and serving as a key point of contact for employees and visitors.

About this role

About ION

We are a Software Product Company with a global footprint in the FinTech sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining trading and workflow automation,market data, and advanced business intelligence.

What you'll do:

As a Receptionist, you will support the daily operations of our offices, helping ensure an efficient, organized, and professional workplace environment.

  • Manage office services and facilities, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.

  • Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments.

  • Support the planning and execution of local office events and corporate initiatives.

  • Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.

  • Assist in the management of company assets and services, including mobile devices, company vehicles, and relationships with external vendors.

  • Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.

What we're looking for:

  • English proficiency at B1 level or above.

  • Strong working knowledge of Microsoft 365 applications, particularly Outlook, Excel, Word, and PowerPoint.

  • Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively.

  • Strong verbal and written communication skills.

  • Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience.

  • Proactive approach, with the ability to anticipate needs, identify issues, and propose effective solutions.

  • Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.

  • Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.

  • Ability to work both independently and collaboratively in a dynamic environment.

Gross Salary Range and Contractual Type:

  • 20.000 - 25.000 EUR
  • Initial 6-month temporary contract.

Skills

Access ControlExcelInvoice VerificationMicrosoft 365OutlookPowerPointProcurementPurchase OrdersVisitor ManagementWord

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