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Recruiting Coordinator & Scheduler – 6 month contract
AI Summary
Coordinates multi-stage interviews, candidate communications, and ATS (Lever) data for a biopharma talent acquisition team on a six-month hybrid contract with three onsite days per week.
About this role
Rezolute is a late-stage rare disease biopharmaceutical company focused on developing transformative therapies for patients living with severe metabolic and endocrine disorders. Our lead investigational therapy, RZ358 (ersodetug), is a fully human monoclonal antibody in late-stage clinical development for the treatment of congenital and acquired forms of hyperinsulinism (HI). Rezolute’s mission is to bring hope and meaningful solutions to patients and families affected by rare diseases through scientific innovation, collaboration, and integrity.
Position Overview: As a Recruiting Coordinator & Scheduler, you will support Talent Acquisition operations. You will manage complex interview schedules, coordinate high-touch candidate experiences, and ensure seamless logistics throughout the hiring pipeline. Working closely with hiring managers, scientific leaders, and talent acquisition teams, you will represent our employer brand to candidates and help maintain a high standard of candidate care.
This is a hybrid contract position requiring onsite presence three days per week.
Key Responsibilities
- Interview Logistics & Scheduling: Coordinate high-volume, multi-stage interviews (phone screens, technical presentations, panel interviews, and executive debriefs) across multiple time zones using Zoom/Teams and calendar tools.
- Applicant Tracking System (ATS) Management: Maintain accurate data, move candidates through workflows, and maintain accurate candidate status updates and changes in Lever.
- Candidate Experience: Serve as the primary point of contact for candidates regarding interview schedules, travel arrangements (if applicable), and reimbursement logistics.
- Hiring Manager & Interviewer Support: Send calendar invites, related material and information to internal interviewers to ensure timely candidate feedback.
- Offer & Onboarding Support: Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
- Process Improvement: Identify opportunities to streamline scheduling workflows and improve overall talent acquisition efficiency.
Qualifications & Requirements
- Experience: Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
- Industry background: Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
- ATS Expertise: Direct, hands-on experience using Applicant Tracking Systems required; Lever experience strongly preferred.
- Tools Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, alongside video conferencing tools (Zoom, MS Teams).
- Communication & Interpersonal Skills: Outstanding verbal and written communication skills with a strong candidate-first customer service orientation.
- Detail-Oriented & Adaptable: Exceptional organizational skills with the ability to manage competing priorities, handle last-minute schedule shifts gracefully, and maintain confidentiality.
Skills
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