Posted 103 months ago

School Operations Coordinator

Los AngelesOn-siteFull-time

AI Summary

The School Operations Coordinator supports day-to-day school operations by managing logistics, facilities, student and family records, and communications. They ensure smooth office procedures, coordinate events, and maintain compliance and confidentiality.

About this role

Who We Are

KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free, open-enrollment charter public schools, within 17 Local Education Agencies (LEA), educating more than 10,000 students and supporting 8,300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network, dedicated to meeting the needs of all learners and providing the social, emotional and academic support for success in high school, college, and life.

Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career and beyond—so they can lead fulfilling lives and create a more just world.

What We Do

At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

You Should Apply If

You're passionate about creating a warm and welcoming environment for students and families. You enjoy connecting with people and have a strong knack for detail oriented organization. But in everything you do, you put relationships first. You love building lasting relationships with students, staff and families creating trust, respect, and accountability for the success of our students and our schools.

What You'll Do

The School Operations Coordinator will support the school operations team in the day-to-day operations. They will have a significant role in creating and implementing policies, systems, and procedures. They will establish a school culture centered on our core values and ensure our students climb the mountain to and through college.

School Systems: Provide logistical support and coordination for field trips and end of year field lessons. Be first responder to teacher calls for support in the classroom. Support planning and execution of school-wide events and fundraisers. Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as assigned by Assistant School Leader of Operations. Support the School Nutrition Program when needed (e.g. meal application entry, monthly meal calendar submission, daily meal count reporting, monthly compliance documentation submission, and meal balance collection). Support student health services when needed and report major injuries and other school incidents (e.g. administer basic first aid, maintain medication authorization forms and distribute medication, maintain injury reports, and contact parents as necessary). Supports daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance. Supports the goal of achieving a high ADA by communicating attendance expectations to families and assisting in other activities. Supports all school-based communication systems (i.e. School Messenger). Organizes, secures, and maintains a pristine office space and environment

Facilities Management: Oversees completion of all facilities request submitted at the school. Coordinates with janitorial day porter regarding daily janitorial needs. Ensure trash removal/recycling and copier requests are managed efficiently. Assists in preparing facilities for the upcoming school year (e.g. bulletin boards, signage)

Student, Family, and Staff Relations: Builds relationships with families to keep them well-informed and support their needs. Translates and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins. Assists in the translation of parent meetings, including Individualized Education Plan (IEP) meetings

Student Information, Enrollment & Recruitment: Works with Registrar to ensure emergency medical and contact information for all students is up-to-date. Works with Registrar to ensure school has complete and current immunization records for all students. Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community. Supports the collection of student interest forms. Assists the Registrar in managing family communication, pre and post lottery (sends interested families notifications of lottery events, sends lottery results letters to families, contacts families when student admission status changes). Supports the distribution and collection of enrollment packets to families of admitted students

You'll Be Qualified If You Have

Minimum of associate's degree or two years of coursework at an institution of higher learning preferred; bachelor's degree preferred

Spanish fluency (verbal, oral, written) preferred

Strong customer service skills is required

2 or more years of full time working experience in a fast-paced office environment

Experience in proper office procedures including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality

Strong organizational and interpersonal skills

Ability to work independently and with a team

Prior experience working with students in an academic or recreational setting preferred

Joining KIPP SoCal Means the Following

Working at an organization committed to the hard work necessary to ensure education is for liberation

Spending time with students and families in the best communities of LA, Compton, and San Diego

Support and care from fellow teachers, administrators, and regional team members

Ongoing professional development and coaching from a school site manager

Working with Us Means the Following Perks

Full-time position with a $21/hour rate + a generous benefits package

100% of healthcare premium costs covered by employer, dependents added at 50% of the cost

Employer-paid KIPP SoCal life insurance

401(k) plan with up to 6% match by KIPP SoCal

Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)

Generous paid time off program includes 22 holidays, sick leave, and vacation

Other great benefits (Flexible spending account, EAP, college tuition benefits program through Guardian Dental plan, etc.)

Skills

ADA ComplianceAttendance TrackingEvent CoordinationFacilities ManagementFirst AidMedication AdministrationMicrosoft OfficeSchool Information SystemsSpanishStudent Information System (SIS)

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