Secretary (12-month FTC)

Key Responsibilities

• Managing diaries and scheduling meetings with room bookings
• Preparing, formatting and proofreading proposals, presentations and other client-facing documents.
• Supporting client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms and related documentation.
• Drafting routine correspondence and letters for Partner review and approval.
• Maintaining electronic and physical client records, including scanning, filing and archiving documentation.
• Assisting with billing processes and preparation of expense claims.
• Scanning and filing client records/files, archiving where necessary.
• Coordinating UK and international travel and accommodation arrangements.
• Managing inboxes and correspondence, ensuring messages are relayed and actioned promptly.
• Processing Partner expenses and supporting month-end administrative activities.
• Providing general administrative support to the wider team as required.

Skills, Knowledge & Expertise

• Experience in a secretarial, administrative or similar support role.
• Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience of producing and formatting professional documents, reports, tables and spreadsheets to a high standard.
• Excellent verbal and written communication skills.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to build effective working relationships and collaborate with colleagues across the firm.
• Proactive and self-motivated, with the ability to work independently and use initiative.
• Flexible and adaptable, with a willingness to respond to changing business needs.
• High level of accuracy and attention to detail, with the ability to handle confidential and sensitive information with discretion.
• Client-focused, with a genuine interest in supporting excellent client service.
• Strong team player who contributes positively to a collaborative working environment.
• Experience of working within a professional services environment is desirable but not essential.

Benefits