Senior Proposal Manager
AI Summary
Senior Proposal Manager coordinates end-to-end RFPs/RFIs and budget development for Life Sciences proposals, ensuring accuracy, compliance, and leverage of automation and knowledge libraries.
About this role
Every successful Life Sciences consulting business is built on a simple truth: great proposals teams don’t just respond — they shape growth.
As VCLS continues to scale globally across Biotech, MedTech, and HealthTech, we are investing deliberately in the future of our proposals function — strengthening today’s execution while building the systems, tools, and capabilities that will define tomorrow.
This role exists because we believe excellence in proposals is a competitive advantage — and because the future of this work will be smarter, more automated, and more human, not less.
Why This Role Matters
This is not a transactional role. And it’s not “just automation.” As such experience with Regulatory Proposals is essential.
You will sit at the intersection of sales, science and delivery helping ensure that:
- proposals are customized, accurate, compliant with the request, and compelling
- proposals include real added value thanks to a holistic and scientific approach
You will work closely with an experienced Life Sciences Proposals Director known for authentic, supportive leadership.
If you understand that **a great proposal is both craft and a tool of persuasion **, this role was designed with you in mind.
What You’ll Do
Proposal Delivery & Quality
- Lead the end-to-end coordination process of RFPs, RFI , contacts and change orders
- Liaise and coordinate with key operational managers, sales managers, and functional group leaders regarding ** the implementation strategy** for the proposed project.
- To develop customized draft of proposal and budget using existing templates
- Collaborate with strategic partners to complete the proposed offer
- Maintain, and refine templates, boilerplate content, and modular sections
- Ensure proposals consistently reflect VCLS brand, tone, and quality standards
- Manage schedules, revisions, version control, and final submissions
- Provide solutions or ideas to improve the quality of the proposal
Library, Automation & AI Enablement
- Help implement and maintain proposal automation tools
- Manage content libraries and knowledge repositories to drive reuse and consistency
- Stay curious about emerging tools and share practical ideas that actually work
- Balance innovation with governance, compliance, and quality
Cross-Functional Collaboration
- Work seamlessly with Business Development and technical experts
- Ensure proposal data aligns with CRM and document management systems
- Act as “right-hand man” to the proposal director
- Mentor and train future newcomers to the team
Requirements
Who You Are
You take pride in getting the details right — and you see structure as a strength, not a constraint.
You understand that proposals are:
- operationally demanding
- strategically critical
- and constantly evolving
- Experience of regulatory activities is essential
You likely bring:
- Experience in proposal and budget development within Life Sciences or CROs
- A clear understanding of the **different phases of pharmaceutical product development **.
- Exceptional attention to detail and comfort with structured, complex documents
- A collaborative mind set and confidence working across functions
- A genuine interest in automation, AI, and process improvement — whether expert or emerging
- The judgment to balance innovation with consistency and compliance
