Software Licensing Administrator

The Opportunity

The Software Licensing Administrator manages Beca’s software licensing environment to ensure compliance, audit readiness, and cost‑effective use of software assets.

The role oversees the software licence lifecycle, supports renewals and demand forecasting, and works closely with Procurement, technical teams, and vendors to align licensing with business needs and budgets.

Key Accountabilities:

• Administer and manage software licensing across Beca, ensuring software assets are legally licensed, accurately recorded, and managed in a compliant and cost‑effective manner.

• Maintain software asset management systems and records, including license entitlements, supplier information, renewal schedules, and usage data, to support auditability, compliance, and informed decision‑making.

• Coordinate the end‑to‑end software license lifecycle across business units, including acquisition, renewal, and retirement, working closely with Procurement, technical teams, and vendors.

• Support financial and demand planning by forecasting license requirements, validating business needs, and ensuring alignment between license consumption, budgets, and contractual commitments. Prepare purchase requisitions and support contract renewals to deliver timely, compliant, and value‑for‑money outcomes.

• Act as the primary point of contact for external software audits and conduct internal compliance activities, including identifying and remediating unauthorised software usage, to minimise financial and legal risk.

• Contribute to the continuous improvement of software asset management and lifecycle practices, processes, and controls.

• Build and maintain effective working relationships and communicate professionally with colleagues, suppliers, and vendors to support operational delivery and business outcomes.

• Contribute positively to team performance through collaboration, participation in operational activities and special projects, and alignment with organisational goals.

About You:

• Proven experience supporting software renewals, compliance activities, audits, or procurement processes in an enterprise environment.

• Strong organisational and administrative skills with a high level of attention to detail.

• Ability to interpret software contracts, license terms, and usage metrics

• Clear and professional written and verbal communication skills.

• Relevant tertiary qualification or equivalent professional experience desirable.

What we are offer

• Professional development opportunities. 

• A supportive and caring work environment where you can bring your whole self to work. 

• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific. 

• A highly supportive environment of sharing and collaboration. 

• Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.