Specialist II, Administration

Administration Specialist

The Administration Specialist provides essential support to the ASM leadership team in Austin, TX. This role is responsible for independently managing a variety of administrative and operational tasks with minimal supervision. Key responsibilities include developing, implementing, and monitoring reporting systems and administrative processes to ensure efficient departmental operations. The ideal candidate thrives in a fast-paced, dynamic environment and demonstrates strong problem-solving skills, adaptability, and initiative. Additional duties include general office administration and support for departmental needs.

Responsibilities

• Foster and maintain a strong culture of safety across all activities.
• Prepare and distribute a variety of reports, including daily, weekly, monthly, quarterly, annual, and ad-hoc reports.
• Perform general office administrative duties and provide ongoing departmental support.
• Collaborate with various levels of departmental leadership on operational and administrative matters.
• Troubleshoot and resolve reporting issues efficiently, applying creative problem-solving for special requests.

Requirements

• Associates degree in business administration is preferrable. Candidates with comparable experience, knowledge, and skills will be considered.
• 5-10 years’ data management and administrative experience, preferably in capital equipment, manufacturing, or high-technology industry.
• Very strong PC and software application skills. Knowledge of SAP, Concur a plus.
• Microsoft Office Suite with an emphasis on Excel
• Good written and oral skills.
• Strong personal and analytical skills.
• Strong organizing skills with ability to prioritize.
• Ability to work well in a fast-paced team environment.
• Excellent internal customer service skills.
• Demonstrated ability to document processes.
• General understanding of basic accounting principles.