Structural Project Coordinator

JOB SUMMARY: Structural Project Coordinator will support the daily functions of all phases of a project within the Structural Engineering Department.

JOB DUTIES:

• Manage and maintain schedules, appointments and assist with project deliverables.
• Maintain databases and project spreadsheets.
• Prepare and edit correspondence, communications and presentations as needed.
• Assist with Request for proposals (RFPs)
• Assist with preparation of Project Specifications
• Communicate with Document Control group in reference to project documents.
• Maintain accurate project records.
• Provide administrative support to the Director and Deputy Director of Structural Engineering.
• Communicate with Project Management team in reference to project schedules and deliverables.
• Perform miscellaneous office administration tasks.
• Comply with Company’s Quality Control and Project Management procedures.
• Promote a positive working environment to achieve the organization’s goals.
• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in a Vestal Corporation office.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and able to operate a computer and other office equipment.
• Must be able to move about the office to access office equipment and other office buildings within the Vestal office complex.
• This position frequently communicates with others and must be able to exchange accurate information.
• Must be able to lift up to 15 pounds at a time.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• At least 2 years of experience is required.

• Strong computer skills (e.g. Microsoft Office Suite).
• Excellent written and verbal communication skills.
• Strong attention to detail, facilitation, team building, collaboration, organization, and problem-solving skills.

• Requires effective time management skills, personal conduct, and change management abilities.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Must comply with Vestal Corporations’ core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.