Summits Project Coordinator

The Marcus Evans Group, founded in 1983, is a global Business Intelligence and Event Marketing company, with 49 offices in 20+ countries. Headquartered in the UK, we are rated in the top 20 UK companies for work/life balance.

Working across all industry sectors our Summits, Conferences and Online Events brands deliver innovative high-level content, networking and one-to-one meeting platforms that bring together key decision-makers on a truly global scale. Our client base is comprised of C-level executives from 98% of existing Fortune 1000 companies, and we are world leaders in a variety of industries, including healthcare, legal, pharmaceutical, investments, energy and packaging.

This role is a key support position working closely with the department Heads across multiple projects. It is suited to someone highly organised, detail-oriented, and comfortable managing a high volume of administrative and coordination tasks in a fast-paced environment.

The successful candidate will play an essential role in ensuring the smooth planning and delivery of events, primarily from the office, by maintaining accurate information, supporting communication across teams, and keeping processes on track.

This is an in-person role based in our Kuala Lumpur office.

Key Responsibilities

• Maintaining and continuously updating internal databases.

• Ensuring all records are accurate and up to date at all times.

• Tracking payments and coordinating with the finance team where needed.

• Process purchase orders and payments, and coordinate travel arrangements for on-site teams.

• Updating and maintaining core reports on a daily basis.

• Ensuring all event documentation is current and complete.

• Acting as a central point of coordination in the department Heads’ absence.

• Managing incoming calls and emails.

• Supporting communication between the office and on-site teams.

• Processing offers from hotels.

• Analysing offers and creating cost reports.

• Processing contracts.

Qualifications

• Highly organised with strong attention to detail.

• Able to recognize how document updates affect workflows and outcomes.

• Comfortable working in a fast-paced, deadline-driven environment.

• Proactive and able to manage multiple tasks simultaneously.

• A strong communicator and possesses coordination skills.

• A team player who takes pride in supporting others and ensuring things run smoothly.

• Use Excel confidently to manage data, reports, and analysis.

Compensation & Benefits

• Competitive remuneration package.

• Dynamic and experienced international team. We’ll coach you so you can make an impact.

• Medical Coverage: Confirmed employees are entitled to medical benefits in accordance with company policy.

• Global & Inclusive Work Environment: Work with a diverse team in a supportive and collaborative environment, with regular team-building activities to stay connected.

• Prime Office Location: Our office is conveniently situated in the heart of Kuala Lumpur, providing easy access to amenities, transportation, and a vibrant work environment.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

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