Team Coordinator - 12-month Fixed Term Contract

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.

Your Responsibilities:

Carry out day-to-day administrative duties following EIT procedures including but not limited to:

• Processing expenses and invoices accurately and on time
• Meet and greet visitors, providing professional and friendly service
• Manage diaries, schedule meetings, and coordinate logistics
• Support travel and event organisation, including catering and bookings
• Manage correspondence, agendas, and documentation
• Maintain team records and assist with onboarding and data entry
• Coordinate with internal teams to ensure efficient communication

Requirements

Essential Skills, Qualifications & Experience:

• Demonstrable experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

Benefits

We offer the following benefits:

• Competitive salary (dependent on experience) + travel + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• Please note this is an office-based role.
• This is a 12-month fixed term contract appointment.