Tendering & Procurement Senior Specialist

Responsible for managing tendering operations, monitoring procurement portals, and supporting the end-to-end bid submission process. Acts as the central coordination point between BD, procurement, and leadership to ensure timely identification and submission of opportunities.

Key Responsibilities

Tendering Inbox & Opportunity Tracking

• Manage the tendering inbox and review incoming RFPs/RFQs.

• Identify relevant opportunities and upload them to the RFP tracker.

• Maintain accurate and up-to-date tracking of all opportunities.

Client Follow-ups & Tender Status Management

• Proactively follow up with clients and procurement teams on all submitted tenders.

• Track tender status, including evaluation progress, clarification requests, and award timelines.

• Maintain continuous visibility on each opportunity through regular follow-ups.

• Ensure timely responses to client clarifications and additional requirements.

• Update internal stakeholders on tender progress, risks, and expected outcomes.

Portal Monitoring & Management

• Monitor procurement and vendor portals, including:

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• Download RFP documents, track updates, and monitor deadlines.

Bid Submission Support

• Coordinate with BD team and leadership on opportunities.

• Prepare and organize submission requirements and documents.

• Upload final submissions on portals within deadlines and ensure compliance.

Vendor Registration

• Register the company as a vendor on client platforms.

• Submit required documentation and maintain updated company profiles.

• Track and follow up on registration status.

Internal Coordination

• Communicate opportunities and updates with BD team and leadership.

• Follow up to ensure alignment and timely actions across teams.

Requirements

Functional Background: Minimum of 2–3 years of experience specifically within a ** Procurement, Tendering, or Business Development Support** department.

Government Procurement: Solid understanding of the ** Saudi Government Procurement Law** and regulations.

Government Portals: High familiarity with government portals (specifically ** Etimad **, SAP Ariba, etc.).

Technical Skills: Strong proficiency in ** Microsoft Office** (Word, Excel, PowerPoint).

Language: Arabic (fluent) and English (fluent).

Mindset & Personality:

• Highly proactive and detail-oriented.
• Strong ownership and accountability.
• Excellent coordination and follow-up skills.
• Comfortable handling pressure and working to tight deadlines.