Total Rewards Specialist
AI Summary
Administers employee benefits, retirement programs, and vendor relationships; coordinates open enrollment, leave of absence, and compliance reporting while partnering with Dayforce, Puzzle HR, and external brokers.
About this role
GHJ is looking for a Total Rewards Specialist
WHY we get up in the morning
At GHJ, we foster a flexible, entrepreneurial environment so our people achieve their personal and professional goals.
Our success is driven by retaining the best, diverse talent. We invest in our people and technology to deepen firm expertise and fuel sustainable growth. And we partner with our clients locally and globally to deliver innovative solutions.
WHAT we believe
GHJ works side by side with business leaders and nonprofit organizations to deliver responsive, high-impact advisory, tax and accounting solutions that drive real results. Headquartered in Los Angeles with offices in Buffalo, Denver, Orange County and San Jose and backed by our own dispersed workforce, GHJ meets clients where they are to help leaders achieve their strategic goals.
THRIVING On Our Own Terms
We are deeply committed to our core values of Bright Minds, Brave Hearts and Bold Actions and incorporate them into every aspect of our business. By living these values, GHJ measures success by the strength of our relationships, the quality of our impact and the integrity of our actions. The Firm’s independence allows us to make strategic choices to innovate, invest and evolve with purpose. Ultimately, GHJ values operational excellence, financial discipline and the courage to prioritize sustainability over size.
Summary of Role:
The Total Rewards Specialist will provide support in benefits administration, retirement programs, and vendor relationships. They will be under the People department and report to the Manager, People Operations and Total Rewards. GHJ partners with their HRIS vendor, Dayforce and their managed payroll provider, Puzzle HR in the administration of benefits and payroll. The Total Rewards Specialist will act as liaison between GHJ, Dayforce and Puzzle HR to help build vendor/client relationships and resolve issues/concerns as they arise. This role will also work closely with our broker and other vendors for benefits and leave of absence administration. Projects primarily focus on annual Open Enrollment, general benefits administration, retirement plan administration and compliance.
You will be responsible for:
Benefits and Leave Administration
- Administer core and ancillary benefit programs, including health and welfare plans, charitable giving programs, EPA, and other employee perks.
- Maintaining employee records regarding pay and benefits (enrollments, deductions, direct deposit enrollments, pay file changes)
- Partner with People Director for annual benefits renewal and Open Enrollment processes, in partnership with external vendors.
- Oversee Medicare eligibility administration and required employee notifications.
- Notify and educate employees on benefit programs, changes, and key deadlines.
- Coordinate the leave of absence process and policies, coordinating with external vendors and internal stakeholders to ensure consistent and compliant execution.
- Audit benefits carrier invoices against current enrollments, research discrepancies, and coordinate corrections with vendors.
- Maintain accurate employee benefits records, including enrollments, changes, and related documentation.
- Educate employees on benefit programs, plan changes, eligibility, and key deadlines, and respond to questions with clear, accurate information.
- 401k administration (verifying change files, 401k audit, non-discrimination testing, etc.)
- Profit Sharing Plan oversight and administration, including annual testing and contributions
- Support the annual 401(k) and profit participation audits as needed, in coordination with the Senior Specialist, Payroll and other internal or external partners.
- Coordinate with Puzzle HR to ensure invoices from benefits carriers are being audited against current enrollments
- Maintaining regulatory reporting and compliance (form 5500, Section 125, HIPAA, SOC 1, Medicare Part D reports, annual worker compensation audit, etc.)
- Partner with the People team and Finance to reconcile benefit-related data and resolve discrepancies.
Retirement Programs
Vendor and Compliance Oversight
What we need from you:
What skills & experience you’ll bring to us:
Skills
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