Trade Mark Paralegal

As part of our continued growth and in anticipation of onboarding new clients, Novagraaf is looking to strengthen its Trade Mark team in Belgium (Ghent or Brussels) with an Experienced Trade Mark Paralegal.

In this role, you will work closely with Trade Mark Consultants to manage and develop client portfolios, providing high-level administrative and procedural support across a broad range of trade mark matters.

This position offers significant autonomy, variety and responsibility, as well as a clear career path toward increased seniority and ownership. Depending on your level of experience, you will progressively take full ownership on files, correspondence with clients and international agents, allowing consultants to focus on strategic advisory work while relying on your growing expertise.

You will be responsible for:

• Managing trade mark portfolios and maintaining accurate, up‑to‑date records in internal databases
• Maintaining full oversight of portfolios and proactively flagging risks, deadlines and next steps
• Preparing and filing trade mark applications, renewals and recordals
• Preparing and handling correspondence, emails and instructions to and from clients and foreign agents and IP offices
• Preparing draft agreements and documents for consultants (e.g. procedural letters, instructions, standard undertakings)
• Supporting invoicing, reporting and portfolio reviews
• Drafting and responding to office actions, depending on experience and confidence level
• Providing procedural and “light” legal input to consultants and supporting them on day‑to‑day matters

The perfect match:

You already have a solid experience in trade mark administration and paralegal work and you enjoy working collaboratively within a team and contributing to a supportive working environment

• Proven ability to prepare correspondence and documents for consultants autonomously and with a minimum of supervision
• Confidence in handling international portfolios and liaising with agents and clients
• Excellent command of the English & Dutch, both spoken and written. Knowledge of French of advantage.
• Highly organized, detail‑oriented and structured, with the ability to juggle multiple deadlines
• Self‑directed, proactive and comfortable working with delegated responsibility

What we have to offer:

• A full-time, permanent employment with genuine flexibility, including 2 days of remote work per week (offices in Ghent & Brussels)
• A brilliant team of 16 supportive, highly skilled and growth-minded colleagues, enabling you to focus on high-impact advisory work
• A diverse portfolio of prestigious local and international clients
• An open, friendly, and empowering corporate culture with a flat hierarchy, built on proactivity and true partnership
• A workplace that actively supports personal and professional growth
• The best of both worlds: the agility and proximity of a small team combined with the resources, stability and international reach of a larger group
• A highly rewarding bonus scheme that recognizes meaningful contribution to business development
• A tech-friendly workplace with opportunities to contribute to group-wide innovation projects and to help modernize tools and processes

Job location: Belgium (Brussels or Ghent) - hybrid with 2 days of remote work per week

So if you are ready for the next step in your career, moving beyond pure administration into a role with increasing responsibility and trust, then we look forward to receiving your cover letter and resume!

Driven by values of entrepreneurship, respect, and integrity, Questel is committed to growth and social responsibility. We foster an inclusive, equitable workplace where all feel respected and empowered, regardless of background. Questel is an Equal Opportunity Employer, considering all qualified applicants without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other protected factors.

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