Unit Administrator

GlasgowHybrid

AI Summary

Provides day-to-day administrative support for a Glasgow inflight catering unit, handling SAP MM receipting and wastage, Workday rostering, reception duties, stock and records, and team communication. Works across departments to keep operations compliant with company and airline standards.

About this role

Who are we?
Dnata is one of the world’s largest air and travel services providers. We provide a comprehensive range of inflight catering, onboard retail, supply chain and logistics services at all major and regional airports across the UK. Dnata Catering provide expertly crafted inflight catering services, delivering fresh and high-quality meals at major and regional airports across the UK. As the leading Halal caterer in the UK, we also provide tailored experiences to meet each customer’s unique needs. We’re a leader in VIP catering, offering bespoke inflight to private and charter clients.

The Role
This role will be responsible for providing administration support for our catering unit in Glasgow, ensuring the delivery of service and compliance in line with company, legal and airline standards. This role will need to be able to communicate across all departments and at varying levels within the site. Responsible for completing day to day admin duties, collating management information relevant to the department dealing with query’s and ensuring effective communication with the team.

Key Responsibilities

Answering door – signing in contractors / visitors – escorting when necessary
Answering phone
Receipting of GR deliveries on SAP MM – daily
Process wastage – coding and processing on SAP MM – daily
Bulk roster uploading to Workday - monthly
Variable creation, receipting, checking against variable tracker , gaining approval before creation as per DAM – as and when required
Adding new colleagues onto payroll clock in system - as and when required
Adding new colleagues onto pass system – as and when required
Ordering of stationary ,staff uniforms, small equipment – as and when required
Creating of stock sheets and inputting stock – end of month
Locker allocation – as and when required
Supporting seasonal interview process – as and when required
Taking meeting notes – H&S, Employee Council etc – as and when required
Arranging unit maintenance upon approval
Creation of a monthly colleague newsletter
Maintaining digital and paper records including archiving

Skills, Knowledge & Expertise

Essential:

Previous experience in an administrative role
Excellent PC skills to include PowerPoint, Excel and Word
Evidence of good interpersonal, communication and teamwork skills
Attention to detail and an eye for accuracy
Ability to plan, organise

Desirable:

Background in the Food Industry or process area in which the role will work
Previous experience of minute taking

Benefits

What's in it for you?

An opportunity to be part of the Emirates global family.
Free breakfast, lunch and dinner on site
Free tea and coffee
Simply health Plan
Refer a Friend Scheme
Discounted gym membership at over 2000 gyms nationwide
Cycle to Work Scheme
Opportunity to enhance your learning through our inhouse apprenticeship programme

If you're invited to interview, please let us know if there are any adjustments we can make to ensure you're cleared for take-off and able to perform at your best. We’re committed to making the recruitment journey as smooth and inclusive as possible.