US Finance & Accounting Manager (Remote)

We are seeking a detail-oriented and dependable Finance & Accounting Manager to oversee day-to-day financial operations. This role is hands-on and operational, responsible for invoicing, collections, payroll, commission tracking, vendor payments, and maintaining accurate financial records in QuickBooks Online.

Qualifications

• Atleast 5 years of accounting or bookkeeping experience
• Advanced proficiency in QuickBooks Online
• Experience managing commissions and variable compensation
• Comfortable handling collections professionally
• Experience coordinating with external CPAs
• Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Experience in service-based businesses

Preferred:

• Experience with international payments
• Experience in recruiting, SaaS, or professional services environments

Job Responsibilities:

Billing & Invoicing

• Create and manage up to 100 invoices per month in QuickBooks Online
• Ensure billing accuracy across multiple service lines
• Maintain documentation of contracts, billing terms, and commission structures
• Respond to client billing inquiries

Accounts Receivable & Collections

• Track all incoming payments (U.S. and international)
• Manage AR aging reports
• Proactively follow up on outstanding balances via email and phone
• Maintain disciplined collection processes

Commission Management

• Calculate recruiter and channel commissions
• Track variable and residual compensation structures
• Ensure timely and accurate commission payouts

Payroll & Contractor Administration

• Process U.S. payroll for approximately 10 employees via QuickBooks
• Manage 1099 contractor payments
• Prepare and coordinate W-2 and 1099 filings
• Oversee 401(k) contributions and related payments

Accounts Payable

• Manage vendor and contractor payments
• Oversee recurring expenses and credit cards
• Coordinate international payments and wires

Financial Accuracy & Reporting

• Maintain accurate books on a cash basis
• Reconcile bank and credit card accounts
• Maintain clean general ledger records
• Export monthly financial reports from QuickBooks
• Coordinate with CPA on tax filings and year-end close