Posted 12 days ago

Utility Coordinator

San FranciscoOn-siteFull-time

AI Summary

The Utility Coordinator manages repeatable administrative tasks and coordinates utility-related project data from due diligence through energization, ensuring on-time delivery and data integrity across systems.

About this role

About Terawatt Infrastructure

The once in a century transition to autonomous and electric vehicles is underway and will require a multi-trillion-dollar investment in energy and charging infrastructure, and the real estate to site it on. Terawatt is the leader in delivering large scale, turnkey charging solutions for companies rapidly deploying AV and EV fleets. Whether it’s an urban mobility hub, or a carefully located multi-fleet hub for semi-trucks, Terawatt brings the talent, capabilities, and capital to create reliable, cost-effective solutions for customers on the leading edge of the transition to the next generation of transport.

With a growing portfolio of sites across the US in urban hubs and along key logistics and transportation corridors and logistics hubs, Terawatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital, real estate, development, and site operations solutions. The company develops, finances, owns, and operates charging solutions that take the cost and complexity out of electrifying fleets.

At Terawatt, we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.

Role Description

The Utility Coordinator is responsible for the administrative and procedural execution of utility projects from initial due diligence through final energization. This role serves as the central hub for the front-end utility funnel, ensuring that high-volume applications move through the pipeline efficiently and that all project data remains accurate across internal platforms. As a junior-level role, the Utility Coordinator manages repeatable tasks and adheres to strict project timelines, providing critical organizational support to the Energy & Utility team. This position is accountable for key project phases within the RACI matrix, bridging acquisition, development, construction, and utility coordination through hands-on coordination and process discipline.

Core Responsibilities

Utility Pipeline Coordination: Manage the submission and tracking of load study applications, maintaining real-time accuracy and coordinating results to help prevent project delays.

Project Tracking: Maintain accountability for project milestones within the utility pipeline; proactively identify risks and blockers, and support tasks and project completion. Ensures all utility documentation is submitted by project deadlines.

System Data Integrity: Maintain accurate project records in Smartsheet, Procore, and other systems, ensuring all stakeholders have a single source of truth for utility status.

E&U Data Support: Gather and organize technical equipment data and cost benchmarks to assist Energy & Utility (E&U) Managers in preparing energization estimates.

Utility Standards: Support maintaining utility standards documentation, ensuring technical documents and site requirements are organized and accessible to engineering teams.

Administrative Design Support: Facilitate the technical redline process by coordinating feedback between internal stakeholders and third-party engineers; ensure all redlines are accurately captured and filed.

Energy-Rate Analysis Assistance: Assist in collecting and analyzing utility tariff data and energy usage information to support operational cost evaluations.

Field & Crew Scheduling: Coordinate pre-construction site walks and inspections; act as a primary point of contact for scheduling final energization with utility crews and field technicians.

Account Transition: Manage the setup of new utility accounts and facilitate the transition of billing information to the operations team to support a seamless handoff.

Minimum Qualifications

Bachelor’s degree in Engineering, Business Administration, Construction Management, or a related field/experience.

3–5 years of experience in project coordination, utility administration, or construction management.

Proven Project Management Skills: Demonstrated ability to manage high-volume, repeatable tasks and maintain complex project timelines with high attention to detail.

Advanced Proficiency in project management tools: Experience using project management tools to track project health and maintain data integrity is highly preferred. Ideally, experience with Procore and Smartsheets.

Communication: Strong organizational and communication skills, with the ability to hold external utility partners accountable to project schedules.

Preferred Qualifications

Domain Expertise: Experience or strong working knowledge of the power and energy sectors, including electrical utilities, grid infrastructure, and energy project lifecycles.

Drafting Knowledge: Experience with drafting software (e.g., Bluebeam) is a significant plus, specifically for interpreting site layouts and utility schematics.

Skills

Account Setup And TransitionAdministrative Design SupportBluebeamCost BenchmarksData IntegrityData ManagementDocument ControlEnergizationEnergy & Utility Data AnalysisEngineering CoordinationFee/tariff Data AnalysisLoad Study ApplicationsProcoreProject TrackingRedlining CoordinationSchedulingSite SurveysSmartsheetStakeholder CoordinationUtility Standards Documentation

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