Vendor Document Control II

Overview

“ENGINEERING A BETTER TOMORROW”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Position Summary

The Vendor Document Control II position supports Procurement, Engineering, and Project Management teams by managing vendor documentation throughout the project lifecycle. This role is responsible for tracking, distributing, maintaining, and archiving supplier documents while ensuring compliance with project requirements, vendor document control procedures, and company standards. The successful candidate will possess strong organizational skills, attention to detail, and an interest in process improvement and automation.

Responsibilities

Works independently and consistently in accordance with established vendor document control procedures, project requirements, and company standards.

Completes assignments from multiple sources, including procurement leads, project managers, suppliers, engineering disciplines, and construction teams, while effectively managing priorities and meeting deadlines.

Maintains accurate and timely vendor document databases by logging, tracking, distributing, transmitting, and archiving vendor documentation and deliverables throughout the document lifecycle within various document management systems.

Demonstrates initiative and sound judgment in adapting to changing project requirements, supplier schedules, client expectations, and document submission priorities with minimal supervision.

Serves as a liaison between procurement, engineering, suppliers, expediting, quality, construction, and client teams to facilitate vendor document review, comment resolution, and timely document turnover.

Participates in quality management processes by supporting vendor document reviews, identifying discrepancies, tracking review comments, and ensuring compliance with project specifications, document requirements, and contractual obligations.

Monitors Vendor Data Requirements (VDRs) and document deliverables to ensure supplier compliance with purchase order requirements, project schedules, and document submission deadlines.

Reviews vendor document records for completeness, accuracy, and compliance with established naming conventions, numbering standards, and document control procedures.

Coordinates document transmittals and vendor correspondence to ensure timely distribution of supplier documentation to internal and external stakeholders.

Tracks vendor document status throughout the review cycle, including receipt, review, comment consolidation, resubmittals, approvals, and final acceptance.

Maintains accurate revision control of vendor documentation and ensures proper retention, storage, retrieval, and turnover of approved records.

Assists in the preparation, assembly, and verification of final vendor data packages and project turnover documentation.

Monitors vendor document workflows to ensure adherence to project-specific, client, and supplier document control requirements.

Generates routine reports and status updates related to vendor document progress, overdue deliverables, review performance, and project metrics.

Supports the development and implementation of automated workflows, reporting tools, and process improvements to increase the efficiency and accuracy of vendor document management activities.

Assists in the development, implementation, and continuous improvement of vendor document control processes, procedures, and best practices.

Provides support to project team members regarding vendor document management processes and systems.

Qualifications

Proficiency in Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.

Experience with electronic document management systems (EDMS) such as Wrench, SharePoint, Aconex, Autodesk Construction Cloud, or similar platforms preferred but not required.

Experience with Adobe Acrobat and Bluebeam Revu preferred.

Exposure to Microsoft Power Automate, Power BI, SharePoint workflows, or other automation tools is a plus.

Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Effective written and verbal communication skills with the ability to interact professionally with vendors, project teams, and stakeholders.

Demonstrated interest in process improvement, technology solutions, and automation.

Ability to learn and apply document control procedures, document numbering standards, revision control practices, and project workflows.

Demonstrated ability to maintain accuracy, meet deadlines, and follow established processes with minimal supervision.

Willingness to learn engineering, procurement, and construction (EPC) project execution processes and vendor document management practices.

Education Requirements

High school diploma or equivalent required.

Associate degree or bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field preferred.

EEO Statement

Tata Consulting Engineers USA, LLC (“TCE”) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Fraud Alert

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses, which end in '@tataconsultingengineers.com'. If you receive any suspicious job-related emails from any other domain, please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website at www.tataconsultingengineers.com