Virtual Assistant

Key Responsibilities:

1. Marketing Support:

   • Create and schedule property listings across multiple platforms (MLS, Zillow, Realtor.com, etc.)
   • Design and post flyers, brochures, and other promotional materials
   • Assist in email marketing campaigns and newsletters to attract prospective buyers and sellers
   • Maintain and update website content and listing pages

2. Social Media Management:

   • Develop and manage social media content calendars for platforms like Instagram, Facebook, LinkedIn, and TikTok
   • Create visually appealing and engaging posts, stories, and ads to promote listings and company brand
   • Respond to comments and messages, engaging with potential clients and building relationships
   • Monitor analytics and suggest improvements based on performance metrics

3. Transaction Coordination:

   • Manage the administrative side of real estate transactions from contract to close
   • Ensure all documentation is accurate and submitted on time (offer letters, purchase agreements, addendums, etc.)
   • Coordinate with clients, title companies, lenders, and inspectors to keep the transaction process smooth and on track
   • Track important deadlines and contingencies to ensure successful closing

4. Administrative Tasks:

   • Schedule showings, open houses, and appointments for agents
   • Respond to emails, phone calls, and client inquiries in a timely and professional manner
   • Maintain organized digital files and records of all transactions and client communications
   • Support agents with client follow-up and post-transaction care to ensure client satisfaction

Requirements:

• Prior experience as a real estate assistant or in a similar administrative role (preferably remote)
• Strong understanding of real estate transactions and the marketing process
• Proficiency in social media platforms and real estate CRMs (e.g., HubSpot, Salesforce, etc.)
• Familiarity with real estate listing services and tools (MLS, Zillow, etc.)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and time management skills
• Ability to work independently with minimal supervision and deliver results

Preferred Qualifications:

• Experience with transaction coordination software (Dotloop, SkySlope, etc.)
• Graphic design skills or experience with tools like Canva or Adobe Suite
• Knowledge of basic SEO principles for marketing