Warehouse Administrator (Day Shift)

Key Responsibilities

• Maintain cleanliness / appearance of warehouse, dock area (inside and outside), maintain yard area (trailer storage).
• Check for needed repairs to warehouse, docks, roll-up doors etc.
• Maintain fuel supply.
• Monitor warehouse supplies (pallets, shrink wrap etc.)
• Maintain inspection reports for forklifts, yard mule.
• Perform Yard / Temperature checks (2 times per shift).
• Periodically check the yard for trailer alarms, problems etc.
• Make sure that any trailer containing the product is either under lock, seal or at the dock as work in process.
• Coordinate with Plant Mgr., Shift Supervisor and Operations Admin on inspection schedule, changes etc.
• Coordinate forklift drivers to efficiently load, unload or flip trucks as needed.
• Ensure the inspection room is ready to begin on time.
• Ensure the inspection room is provided with uninspected products in a timely fashion.
• Keep uninspected loads ready ahead of the inspection room.
• Ensure the inspected / completed pallets are removed from the inspection room promptly.
• Make sure all running trailers have enough fuel to run until the next shift / day.
• Clear the inspection room of pallets, pallet levelers, etc., at the end of the shift.
• Secure the warehouse, yard, trailers at the end of the shift.
• Create and receive projects in IMS.
• Verify pallet numbers, SKU, and lot information.
• Reporting to the supervisor any issues with the shipping or receiving process.
• Adhere to GMP guidelines.
• Other duties as assigned.

• Check the fuel level.
• Check the overall condition of trailer, inside & outside.
• Verify pertinent information from BOL with physical trailer (Trailer, Proper temp setpoint & actual temp, Seal).
• Documenting any discrepancies or damage that may have been caused during loading or in transit.
• Create project number in IMS.
• Show load as arrived in PME.
• Log load into Mega Spreadsheet.
• Deliver inbound bills to Operations Admin, Shift Supervisor or Plant Mgr.

• In addition to all the steps for a dropped trailer:
• Communicate with drivers on timetables.

• Use PME and Mega spread sheet to keep an accurate accounting of inbound and outbound loads.
• Continuously monitor cold loads for temperature, fuel, alarms etc.
• Locate uninspected & inspected dry loads respectively.
• Clearly label uninspected dry loads.

• Allocate the load in IMS.
• Load all outbound products in a manner that is both stable and within the weight limits of the vehicle.
• Bill and seal dropped trailers as necessary.
• Monitor sealed loads for proper temp and fuel until they leave the yard.
• Complete paperwork, update PME, update mega spreadsheet.
• Document (photo) all outbound loads and upload photos to Microsoft Teams.

Skills, Knowledge & Expertise