Work Study Office Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

This position requires you to have received a work-study award. To verify if you have received a work-study award, please consult the Financial Aid Award Summary area in your LionPATH account. A Federal Work Study award does not guarantee a job is available.

The Office of Undergraduate Students is seeking two or three current undergraduate students for the Federal Work Study job of Office Assistant for the academic year of 2026/27. Please attach your class schedule with your resume and cover letter.

Job duties include:

• Greet and assist: students, faculty, staff, and visitors
• Provide general administrative support and assist staff as needed for the Office of Undergraduate Students and the offices associated with it
• Assist with events – meeting caterers, setting up and cleaning up event.
• Assist with filing, restocking supplies, setting up meeting spaces, and tidying shared areas.
• Receiving, sorting, and distributing incoming packages
• Monitor shared spaces to keep them student-friendly and welcoming, ensure student supply closet and collaboration rooms are clean, stocked, and ready for use
• Monitor the student supply closet: taking inventory, checking students out, and informing staff of low products
• Other duties as assigned

• What We’re Looking For

• Friendly, respectful, and professional communication style
• Strong attention to detail and time management
• Ability to stay organized in a fast-paced setting

• Requirements, qualifications, and/or competencies:

• Penn State Student with an eligible Federal Work Study award
• Preference will be given to current Eberly College of Science Undergraduate Students
• This is an in-person position in the Ritenour Building
• Work hours will take place Monday through Friday between 9:00 a.m. and 3:00 p.m.
• Hours can vary up to ten hours per week
• The starting hourly rate for this job is $12.00
• Dependable and self-motivated
• Ability to work both independently and as part of a team
• High level of reliability and responsibility

The starting hourly rate for this job is $12.00.Federal Work Study job performance is evaluated either annually or through ongoing mentorship. Students who received a Federal Work Study award have the opportunity to obtain a job and perform related duties either on campus, or remotely, if possible and at the discretion of the employer. Students applying for Federal Work Study positions should clarify expectations with their potential employer regarding either on campus/in person or remote work arrangements.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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