Posted 29 days ago

Workplace Coordinator

Santa ClaraOn-site

AI Summary

Workplace Coordinator at Atomic Machines manages front-desk operations, visitor check-in, office logistics, and vendor coordination for the Santa Clara office, while automating processes and building scalable internal tools to support the high-tech startup's growth.

About this role

Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™ technology platform. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods. It unlocks MEMS manufacturing not only for device classes that could never be produced by semiconductor methods, but also for entirely new categories. Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler™ technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device—made possible only through the Matter Compiler™ technology platform—that we will be unveiling to the world soon.

Our offices are in Emeryville and Santa Clara, California.

About the Role:

Atomic Machines is looking for a full-time Coordinator to join our Santa Clara office as the first face our Atomizers, candidates, and visitors see every day. This role sets the tone for what it feels like to walk through our doors, greeting everyone with warmth and professionalism, while keeping our front office running smoothly behind the scenes.

We are looking for someone who is highly organized, proactive, resourceful, and excited to advance their career in a high-tech startup. You'll coordinate across multiple teams daily, from office administration, Atomizer experience, executive support, vendor coordination, recruiting, and facilities, automating processes and building scalable internal tools that will support our next phase of growth.

This is an opportunity to gain broad exposure across the business, partnering with every team and owning the front desk experience as we continue to expand.

If you are passionate about creating structure, anticipate needs before they're asked, enjoy helping others, and are excited by using and learning new technology to automate our workplace coordination practices, we'd love to hear from you.

What You’ll Do

Be the primary front-desk presence and first point of contact for everyone entering the office.
Manage front-desk operations, including visitor check-in, NDA execution, incoming deliveries, and shared spaces.
Coordinate daily workplace operations, including conference rooms, kitchens, office lunches, supplies, equipment, and maintenance.
Support workspace planning, Atomizer onboarding logistics, office readiness, and general administration.
Coordinate with vendors, building management, and service providers to support facilities and office operations.
Monitor office supplies, equipment, and shared spaces to ensure Atomizers have an exceptional workplace experience.
Maintain operational records, documentation, budgets, trackers, and workplace resources.
Partner with teams across the company to support administrative and operational needs as the business evolves.
Assist with company events, team gatherings, and Atomizer engagement initiatives.
Help foster a welcoming, collaborative, and positive workplace culture.
Identify opportunities to improve efficiency through automation, technology, and standardized processes.
Help build scalable workplace systems that support Atomic Machines as we continue to grow.

What You’ll Need

Good technical aptitude, including usage of AI tools to improve efficiency, automate workflows, and support scalable operations.
Comfort using Google Workspace, including Google Calendar, Docs, Sheets, and Forms.
Strong organizational skills and attention to detail.
Clear written and verbal communication.
A positive, professional, and service-oriented approach.
Strong follow-through and the ability to manage multiple priorities.
Ability to work independently while partnering effectively across teams.
High integrity, discretion, and sound judgment.
Ability to handle confidential and sensitive information appropriately.
Adaptability and the ability to remain calm when priorities shift.
Resourcefulness and a willingness to take on both routine and unexpected tasks.
Bachelor’s degree.