Accounting Clerk II

Key Responsibilities

• Enter and perform three-way matching on routine purchase-order-based vendor invoices within tolerance in Business Central.
• Enter non-purchase-order invoices supported by documented approval from the appropriate budget owner
• Collect and package vendor onboarding documentation from the requesting department — legal name and taxpayer information, remit-to details, payment terms, banking information, Form W-9, and certificates of insurance — and provide the completed packet to the Staff Accountant; the Accounting Clerk does not create or activate the vendor card.
• Prepare the proposed payment register (ACH, check, and wire) for the Staff Accountant's review and release, and process payments once released.
• Resolve vendor payment discrepancies and reconcile vendor statements, escalating unresolved variances to the Staff Accountant.
• Maintain routine vendor contact information and respond to vendor payment inquiries.

• Generate and issue customer invoices and verify sales order invoices for accuracy.
• Code and enter cash receipts — both manual and electronic — and apply receipts to customer accounts.
• Research payment deductions for proper coding, and monitor the receivables aging to resolve past-due and disputed items through light collections follow-up.
• Resolve external warehouse inventory requirements, coordinating with Inventory Control, which handles most inventory-related billing issues.

• Perform order entry — both manual and EDI processing.
• Execute accounts receivable–related functions through EDI transactions and customer portals, including invoice transmission and lot code requirements.

• Scan and retain supporting documentation in the system alongside the transaction record.
• Follow established segregation-of-duties controls
• Support the Staff Accountant, Assistant Controller, and Controller at month-end close with information supporting the financial statements.
• All other duties and responsibilities as assigned.

Skills, Knowledge & Expertise

• Associate's degree in business, accounting, or a related field preferred; will consider an equivalent combination of education and experience.
• Two to three years of accounts payable, accounts receivable, or bookkeeping experience preferred.
• Familiarity with three-way matching and with accounts payable as it relates to purchasing and inventory.
• Experience with EDI invoicing systems, lot codes, and customer portals is desirable.
• Working knowledge of accounting software; Microsoft Dynamics 365 Business Central preferred.
• Comfortable working independently within established procedures.

• Office environment, must be able to sit for 7 or more hours daily, occasionally lifting 40 pounds.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Company paid disability and life insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Opportunities for professional growth and development.