Accounts Payable Accountant

JobTitle:Accounts Payable Accountant 

Department:Finance 

ReportsTo:Finance Manager 

FLSAStatus:This is a full-timePosition(37.50 hours/week) Non-Exempt,UnionPosition 

Level:9

Salary Range:$66,273-$71,273

Position Summary:The A/P Accountantis responsible forthe integrity, accuracy, and timeliness of all Accounts Payable transactions. Accounts Payable includes recurring organizational expenses, other,specificor one-time organizational expenses, and payments related to the organization’s role as a fiscal intermediary. The A/P Accountant reports to the Finance Manager. This role is 100% onsite.

Responsibilities: 

• Coordinates andmaintainsorganizationalaccountspayable functions. 

• Reviews and process vendor invoices, requests for disbursement and employee statement of expenses for accuracy, general ledger coding, proper documentation and levels of approval, and compliance to organizational policies. Monitors due dates to ensuretimelypayment. 

• Responsible for theaccurateandtimelyprocessing of vendor payments. Reviews all vendor checks prior to mailing for accuracy and validity of payments. 

• Reconcilesvendor statements.Identifies, researches, and resolves vendor account discrepancies. 

• Maintains vendor accounts in the accounting system and ensures that all necessary information isaccurate. Updates information as needed. 

• Reviewspurchaseorders and reimbursements for conformity to accounts payable policies and procedures ensuring that all paperwork is included. 

• Assistsmanagers in understanding paperwork requirements for employee reimbursements, credit card payments, and managing invoices for other program expenses. 

• Researchquestionable items/transactions as requested by other departments and prepares any adjusting entries necessary to correct operating expense accounts. 

• Responsible for accounts payable processing, such as routing for signatures and preparing checks for mailing as assigned. 

• Responsible for copying and/or scanningof paymentand other documents. 

• Ensures all accounts payable, vendor, and related files are adequatelymaintained, archived, and purged, as necessary (paper and electronic copy). 

• Establishes andmaintainsa positive working relationship with employees and vendors. Garners necessary information from relationships toaccomplishjob functions. 

• Responds and resolves all inquiries from employees and vendors in a professional andtimelymanner. 

• Maintains vendor permanentfileandensurerequired documentation (e.g., W-9) is current and in compliance with all applicable tax requirements. 

• Coordinates with Fiscal intermediary staff todeterminepayment calendar and process checks to ensure provider payments areaccurateandtimely. 

• Prepares monthly Accounts Payable closing reports. 

• Researchespayables files as needed in support of audits and reporting. 

•  AssistSenior Accounting Administratorin preparing annual IRS Misc-1099 reporting. 

•  Other related duties as assigned bytheFinance Manager, Controller,andSenior Director of Finance & Accounting. 

Qualifications:

• Requires BS or AA with emphasis in Finance or Accounting. 

• Minimum of 5 years of experience in working in accounts payable. 

• Experience and knowledge of accounting principles for government-funded non-profitorganizationsa plus.  Knowledge of fund accounting isrequired. 

• Knowledge of medium- to large-scalecomputerized accountingsystem, preferably Sage MIP.  

• Ability to manage multiple priorities and meet multiple deadlines under minimal supervision. 

• Advanced knowledge of Microsoft Excel, including lookup functions and pivot tables. 

• Excellentcommunicationsskills, both written and oral.  Ability to communicate clearly with co-workers, department managers, and outside funders.