Accounts Payable (AP) Specialist

Accounts Payable (AP) Specialist

Location: Cartersville, GA (100% Onsite)

Position Type: Contract-to-Hire (Open to Direct Hire for qualified candidates)

Pay Rate: $23.00 – $25.00 / hour (or up to $52,000 / year for Direct Hire)

Department: Accounting & Finance (Reports to the Assistant Controller)

Position Overview

We are seeking an experienced and detail-oriented Accounts Payable (AP) Specialist to join a collaborative 10-person accounting team in Cartersville, GA. In this role, you will be responsible for managing high-volume invoicing, conducting thorough 3-way matching, and ensuring accurate General Ledger (GL) coding.

This position reports directly to the Assistant Controller and offers a contract-to-hire opportunity with full-time growth potential.

Key Responsibilities

• High-Volume Invoice Processing: Review, verify, and process a high volume of vendor invoices with accuracy and speed.
• 3-Way Matching: Perform 3-way matching across purchase orders, receiving reports, and vendor invoices to ensure proper authorization and billing consistency.
• General Ledger Coding: Ensure correct GL account coding and cost-center allocations for all processed transactions.
• Vendor & Exception Management: Reconcile vendor statements, address account discrepancies, and maintain strong professional relationships with vendors.
• Financial Reporting & Analysis: Utilize intermediate Excel capabilities (such as VLOOKUPs, pivot tables, and data filtering) to organize and review AP data.
• Team Collaboration: Work closely with the Assistant Controller and the broader accounting team to maintain internal controls and support month-end closing activities.

Qualifications & Requirements

Required:

• Education: Associate degree in Accounting, Finance, or a related business field (minimum requirement).
• Experience: Proven hands-on experience in Accounts Payable, 3-way matching, high-volume invoicing, and GL coding.
• Technical Skills: Intermediate proficiency in Microsoft Excel.
• Screening: Successful completion of a standard background check and drug screening prior to start.

Preferred Skills:

• Prior experience with Sage ERP software.
• Familiarity with inventory accounting and manufacturing/distribution environments.

Work Environment & Details

• Schedule: 100% Onsite in Cartersville, GA.
• Interview Process: 1-round interview for contract-to-hire candidates; 2-round interview process for direct-hire candidates.