Accounts Payable

Key Responsibilities

• Set up new vendors in system
• Review invoices/check requests for proper authorization, documentation and mathematical accuracy
• Ensure charges to appropriate expense accounts and cost centers
• Accurately input key information pertaining to invoices
• Provide payment reports or deposited checks
• Process petty cash receipts and reimbursements
• Process weekly check runs
• Communicate effectively and professionally with vendors and staff on all inquiries
• Process replacement checks, as necessary
• Maintain and file all accounting documents, invoices, W-9, etc.
• Review and resolve outstanding checks over six months
• Prepare and file year end 1099s and 1096 forms
• Serve as a backup with sales tax payments
• Reconcile and process the business credit cards invoice each month
• Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
• Provide vendor reports as requested by management
• Scan paid invoices
• Deliver staff checks to appropriate recipient
• Assist with annual audits
• Process and submit quarterly reports to the Department of Labor
• Assist with the preparation of monthly HRPT reports, when requested
• Provide tax exempt forms when requested
• Request bids on large purchases
• Process cost comparisons
• Other duties as requested

Skills, Knowledge & Expertise

• Extreme attention to detail
• A college degree
• Able to multi-task and meet competing deadlines
• Communicate effectively and professionally
• Knowledge of Excel and Outlook is essential
• Maintain transparency and operate with integrity
• A sense of humor
• Previous experience with accounts payable a plus

Benefits

• Paid lunch hour
• Vacation Days: 15 per fiscal year
• Sick Days: 7 per fiscal year
• Medical, Dental and Vision Insurance
• Retirement Plan
• Flex Spending Account