Accounts Payable Clerk

Primary Function

The Accounts Payable Clerk supports the accurate and timely processing of vendor invoices and related accounts payable records. This role verifies invoice information, confirms required approvals and supporting documentation, and applies authorized general ledger and cost coding in accordance with company policies and procedures. The Accounts Payable Clerk coordinates with vendors, project managers, purchasing personnel, operations staff, and the Accounting and Treasury teams to resolve routine discrepancies and support efficient payment processing.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and in a timely manner
• Verify invoice information and ensure proper general ledger and cost coding in accordance with company policies and procedures
• Match invoices to purchase orders and supporting documentation, as applicable
• Review supplier statements and assist in resolving invoice discrepancies and payment issues
• Maintain accurate accounts payable records and supporting documentation
• Assist with the accounts payable approval workflow by following up on outstanding approvals and ensuring timely processing
• Reconcile accounts payable transactions and investigate discrepancies as needed
• Assist with accounts payable month-end closing activities by preparing supporting documentation, reconciling assigned vendor accounts, and researching outstanding items
• Coordinate with Controller regarding payment schedules and vendor payment processing
• Prepare and maintain vendor files, including tax documentation and payment information
• Provide supporting accounts payable documentation for monthly and quarterly sales tax filings, as assigned
  
• Maintain historical financial records in accordance with company record retention policies
• Support internal and external audits by providing requested documentation and schedules
• Perform special projects and other duties as assigned

Requirements and Skills

• Working knowledge of accounts payable procedures, invoice processing, account coding, and general accounting principles
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy in data entry and financial recordkeeping
• Effective verbal and written communication skills when interacting with vendors and internal stakeholders
• Proficiency in accounting software systems and Microsoft Office Suite, particularly Excel
• Ability to identify and resolve discrepancies related to invoices, payments, and vendor accounts
• Understanding of basic financial controls and compliance requirements related to accounts payable processes
• Ability to maintain confidentiality and handle sensitive financial information
  

Education

Highschool diploma or equivalent required. Associate Degree in Accounting, Business Administration, Finance or related field preferred.

One (1) year of accounts payable, accounting, bookkeeping, or related financial experience required; two (2) or more years preferred.

Must be proficient in Microsoft Word, Excel, Outlook, etc.