Accounts Payable Specialist

Graham International is one of the region’s premier commercial truck service operations, proudly serving Texas and Oklahoma since 1965. We are seeking an organized, tech-savvy, and high-energy Accounts Payable & Inventory Specialist to join our team at our Sherman, Texas, location. As a commercial truck dealership, we stock and manage a large and dynamic parts inventory that demands meticulous back office management. If you are a natural multi-tasker with a laser focus on accuracy and a knack for learning new software platforms, you will thrive here.

Job Overview

We are seeking a highly meticulous and proactive Accounts Payable & Inventory Specialist to join our accounting team. In this role, your primary responsibility will be ensuring the accuracy of our financial obligations by managing the full-cycle accounts payable process with a heavy emphasis on inventory receiving and three-way matching. The ideal candidate possesses exceptional attention to detail, thrives in a process-oriented environment, and thoroughly understands the critical relationship between warehouse operations, physical inventory, and financial reporting.

Key Responsibilities

Accounts Payable Management

• Process high-volume invoices accurately, ensuring proper coding to the general ledger and appropriate department approval.
• Execute three-way matching by systematically verifying vendors' invoices against physical receiving logs and original purchase orders (POs).
• Research and resolve discrepancies regarding quantities, unit pricing, or duplicate billings by collaborating with procurement, warehouse staff, and vendors.
• Reconcile monthly vendor statements to insure all invoices are entered accurately.
• Monitor AP email inbox, download vendor invoices, and respond to inquiries in a timely and professional manner.
  
• Identify opportunities to improve efficiency and share recommendations with the team.

Inventory Receiving & Reconciliation

• Audit inventory receiving reports against physical count documentation to ensure warehouse intakes align perfectly with vendor billings.
• Monitor inventory variances, identify items showing negative on hand then find resolutions, and report damages or shipping errors immediately before processing payments.
• Assist in core oversight, identify cores that need to be returned, and follow up with vendors as needed regarding credits issued.

Qualifications & Requirements

• Experience: Minimum of 2 years of dedicated experience in Accounts Payable, with at least 1 year directly handling inventory-heavy accounting (e.g., manufacturing, retail, wholesale, or distribution environments).
• Education: Minimum of an Associate's degree in Accounting, Finance, or Business Administration preferred, but equivalent professional experience will be considered.
• Technical Skills: Proficiency with Microsoft Office, especially Excel, ERP systems, and general PC literacy.
• Core Competencies:
  • Exceptional Attention to Detail: Proven track record of catching errors in data entry, pricing tiers, and inventory quantities. Must follow through to solve problems without prompting.
  • Process Driven: Thorough understanding of internal accounting controls and workflows.
  • Effective Communication: Ability to professionally navigate and resolve billing disputes with external suppliers and internal parts department team in a pleasant and professional manner.