Accounts Payable Specialist

Job Description

Montana Construction is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

1. Invoice Processing:
   • Review, verify, and process invoices accurately and timely.
   • Match invoices with purchase orders and receipts.
   • Ensure correct coding of invoices to appropriate accounts and cost centers.
2. Payment Processing:
   • Prepare and process check runs, ACH, wire transfers, and other payment methods.
   • Reconcile payments with vendor statements and resolve discrepancies.
   • Maintain payment schedules to ensure timely vendor payments.
3. Reconciliation & Reporting:
   • Reconcile AP ledger accounts and vendor statements.
   • Assist in month-end and year-end closing activities.
   • Generate AP aging reports and other financial reports as required.
4. Vendor & Internal Communication:
   • Maintain positive relationships with vendors and respond to inquiries in a timely manner.
   • Work with internal departments to resolve invoice discrepancies and approval issues.
   • Ensure compliance with company policies and procedures.
5. Compliance & Documentation:
   • Ensure proper documentation and filing of invoices, payments, and other AP records.
   • Assist in audits by providing necessary documentation and support.
   • Stay updated on tax regulations, including W-9 and 1099 reporting requirements.
6. Process Improvement:
   • Identify and implement improvements in the accounts payable process.
   • Assist in automating AP functions where applicable.
   • Ensure adherence to best practices in financial processes.
     

7. Payroll

• • Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements.
  • Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations.
  • Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards.

Qualifications & Skills:

• Experience: 5+ years in accounts payable or a related accounting role.
• Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel.
  
• Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.
• Knowledge: Understanding of accounting principles, tax compliance related to AP. Payroll process & laws.

Benefits

• Medical Insurance
• PTO
• 401K & Profit Sharing