administrative assistant

administrative assistant

Myanmar Pantpoo Employemnet Service

An administrative assistant job description varies according to the role and organization. Use this outline as a basis to create a job description that is relevant to your own situation.

1. Type and word-process various documents and electronic information.
2. Create financial and statistical tools and reports using spreadsheets.
3. Manage, organise, and update relevant data using database applications.
4. Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
5. Analyse and interpret financial statistics and other data and produce relevant reports.
6. Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
7. Research and investigate information to enable strategic decision-making by others.
8. Arrange and participate in meetings, conferences, and project team activities.
9. Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies.
10. Adhere to stated policies and procedures relating to health and safety, and quality management.
11. Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Qualifications

Personality:Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit. A natural forward planner who critically assesses own performance. Mature, credible, and comfortable in dealing with senior big company executives. Reliable, tolerant, and determined. Empathic communicator, able to see things from the other person's point of view. Well presented and businesslike. Sufficiently mobile and flexible to travel up to a few days a month within the UK. Keen for new experience, responsibility and accountability. Able to get on with others and be a team-player.

Personal Situation:Must be mature and domestically secure. Able to spend one or two nights away per month without upsetting domestic situation. Able to commute reliably to office base. Able to work extended hours on occasions when required. May be striving financially but not desperate or in serious debt. Must have clean or near clean driving licence.

Specific Job Skills:Able to communicate and motivate via written media. Understands the principles of marketing and advertising cost-effectiveness, including market sector targeting, product offer development, features-benefits-solutions selling, cost per response, cost per conversion, etc. Appreciates need for consistency within company's branding and marketing mix, especially PR and the Internet. Experience of managing marketing agency activities useful.

Computer skills:Must be adept in use of MS Office 2000 or later, particularly Excel and Word, and ideally Access or similar database to basic level, Internet and email.

Literacy and Numeracy:Able to understand profit and loss calculations and basic business finance, e.g., gross margin percentages and calculations, depreciation, capital and revenue expenditure, cash-flow, overheads, etc. Must be a very competent writer of business letters, quotations and proposals.

Business and Selling Skills: Must be an excellent face-to-face and telephone communicator. Able to demonstrate success and experience managing major accounts customers and large contracts or even a business, particularly achieving genuine sales development. Ideal background would be in business support services; experience of washroom and contract cleaning industries would be particularly helpful. Experience of tenders would also be useful.

Management Ability:Though internal staff management is not initially part of the job, responsibility and opportunity could grow with the development of the business, for example the prospect of recruiting and managing support telesales staff. Some people-management skills, experience and natural ability will be useful.

Additional Information