Administrative Assistant

Position Overview

Sacramento Ultrasound Institute is seeking a highly organized, adaptable, and service-oriented Administrative Assistant to support daily campus operations. This role requires flexibility, strong communication skills, and the ability to pivot between multiple responsibilities with professionalism and efficiency.

Front Desk & Communication

• Serve as the first point of contact for students, visitors, and vendors.
• Answer and direct incoming phone calls; take and relay messages accurately.
• Respond to general email inquiries in a timely and professional manner.
• Provide general information about the school and programs as assigned.
• Greet prospective students and campus guests with professionalism and courtesy.

Office & Clerical Support

• Manage incoming and outgoing mail correspondence.
• Maintain and assist with office calendars and scheduling.
• Perform data entry, filing, and document organization.
• Assist with invoicing, payment processing, and basic accounting tasks.
• Monitor and manage office supply inventory.

Campus Operations Support

• Assist in maintaining a clean, organized campus environment.
• Support upkeep of shared spaces, including the student lounge, tables, and desks.
• Assist various departments as needed to ensure smooth daily operations.
• Perform additional clerical and administrative duties as assigned.

Required Skills & Qualifications

• Strong organizational and multitasking abilities.
• Proficiency in Canva (flyer design, social media posts, basic marketing materials).
• Comfortable answering phones and interacting with students and visitors.
• Ability to adapt quickly and shift priorities with minimal notice.
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Basic computer skills (Microsoft Office, Google Workspace).

Job Qualifications

• Minimum Education: Associate's degree

• Minimum Experience: 2-3 years of related experience