Administrator - Real Estate

Our client, a worldwide leader in residency and citizenship solutions, is currently looking for a Real Estate Administrator to join their real estate team. In this role, you will provide admin and operational support, ensuring the efficient management of property transactions, listings, and client documentation while delivering excellent client service.

This is an office-based role, offering a salary of up to €25K plus bonus.

Role & Responsibilities

• Serve as the primary point of contact for clients

• Deliver administrative support across all departments within the team

• Draft, process, and maintain contracts, agreements, and other property-related documents

• Respond to client inquiries by phone, email, and in person, ensuring prompt and professional service

• Keep databases, property records, and client files accurate and up to date in line with company procedures

• Maintain organised electronic and physical filing systems while safeguarding confidentiality and accuracy

• Notify clients of upcoming lease expiries and manage the renewal or termination process accordingly

• Oversee lease terminations on behalf of clients, liaising with internal teams to ensure smooth handover

• Uphold compliance with real estate regulations, company policies, and documentation standards

• Identify opportunities to improve administrative processes and boost office efficiency

Education, Skills & Experience

• 1+ years experience in office administration or in a fast-paced client-facing role

• Proven experience in client relationship management

• Fluency in Maltese and English, both written and spoken - non-negotiable

• Knowledge of the local property market

• Proficiency in Microsoft Office and CRM systems

• Experience working with confidential documentation and maintaining accurate records

• Strong organisational and communication skills

• Attention to detail and the ability to manage various priorities simultaneously

• Ability to work on own initiative

• Knowledge or experience within the investment migration or residency industry is a plus

About the Role

• Salary of up to €25K + annual bonus

• Office-based in St Julian's, Malta

• 35 hours/week – Monday to Friday, 9:00 – 17:00 (1-hour break included)

• Wellness Allowance (post-probation)

• Health Insurance

• Opportunity to work with a worldwide leader in residency and citizenship solutions

• Professional growth and development opportunities

Please, apply with your detailed CV in English.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.