Assistant Manager - Logistics

About Us:

Join a globally respected 80+ year manufacturing company where quality is at the core of everything we build. This long-standing business unit is a leading manufacturer of process equipment which is sold into many domestic and international markets including mining, recycling, cement, food processing, and other material handling and manufacturing industries.

Job Purpose:

To manage and streamline end-to-end logistics operations for domestic and international shipments, ensuring compliance with customs regulations, DGFT norms, GST exemptions/refunds, and INCOTERMS. The role requires expertise in FTWZ (Free Trade Warehousing Zone) handling, international packing standards, invoicing and waybill documentation, IE gate operations, and export/import procedures. The Assistant Manager – Logistics acts as a key coordinator between freight partners, customs authorities, and internal stakeholders to achieve timely, cost-effective, and compliant movement of goods while driving continuous improvement in logistics processes.

Requirements

Key Responsibilities

1. Logistics Operations & FTWZ Handling

o Manage inbound and outbound logistics, including FTWZ operations for bonded storage, duty deferment, and re-export activities.

o Plan and execute freight bookings (air/sea/express) ensuring cost optimization and timely delivery.

o Coordinate with freight forwarders, CHAs, carriers, and suppliers for seamless shipment execution.

o Monitor shipment tracking, resolve delays, and ensure timely clearance and dispatch.

2. Import & Export Compliance

o Ensure adherence to customs regulations, HS code classification, DGFT norms, and INCOTERMS.

o Handle documentation for import/export including Bill of Entry, Shipping Bill, commercial invoices, and waybills.

o Manage DGFT-related activities such as Advance License, EPCG, and export incentives.

o Maintain compliance with international trade procedures and audit-ready documentation.

o Oversee IE gate handling for import/export cargo movement, ensuring compliance with port/airport procedures.

3. Invoice & Waybill Procedures

o Prepare and verify commercial invoices, packing lists, and waybills in line with customs and banking requirements.

o Ensure invoice accuracy for value, currency, HS code, and INCOTERMS compliance.

o Coordinate with finance and banks for invoice validation, payment terms, and export documentation.

o Maintain structured records of invoices and waybills for audits and statutory reporting.

4. Packing & Documentation Standards

o Define and implement packing procedures for imports and exports, including ISPM-15 compliance, fumigation, and palletization standards.

o Ensure proper labelling, barcoding, and documentation for international shipments.

o Establish packing guidelines to minimize transit damage and meet customer/regulatory requirements.

o Maintain structured documentation for customs, banks, and ISO audits.

5. Vendor & Stakeholder Coordination

o Liaise with suppliers, freight partners, and internal teams (Production, Planning, Finance, Quality) for logistics planning.

o Negotiate freight rates, contracts, and service agreements with logistics partners.

o Evaluate and onboard logistics service providers, ensuring performance against KPIs.

o Develop alternate logistics partners to mitigate risks and ensure business continuity.

6. Compliance, KPI & Continuous Improvement

o Ensure logistics operations comply with ISO 9001 and internal quality standards.

o Track and report logistics KPIs: Freight Cost, Transit Time, On-Time Delivery, Customs Clearance Lead Time.

o Drive continuous improvement initiatives in logistics processes, cost optimization, and service quality.

o Implement and sustain 5S practices in logistics operations and documentation.

What We’re Looking For

o Bachelor’s / Master’s degree in Engineering, Supply Chain, or Logistics Management

o 8-10 years of experience in logistics, import/export operations, and supply chain management in manufacturing/engineering sectors.

o Strong knowledge of FTWZ handling, INCOTERMS, customs regulations, HS codes, DGFT norms, invoicing, waybill documentation, and international trade procedures.

o Experience in freight negotiation, logistics partner management, and packing compliance for exports/imports.

o ERP proficiency (SAGE / JD Edwards preferred).

o Strong analytical, problem-solving, and decision-making skills.

o Excellent communication and stakeholder management abilities.

Preferred Attributes

o Diploma in Import & Export Management or Logistics.

o Professional certifications such as CSCP, CILT, EXIM Diploma.

o Experience in ISO-certified environments and logistics documentation.

o Exposure to global logistics networks and cost optimization projects.

o Strong leadership and team management skills.

Benefits

Why Join Us:

• Be part of a global MNC with a strong legacy and growth opportunities.
• Work closely with export/import processes and international practices.
• Opportunity to move into senior supply chain / plant operations roles.
• Be part of transformation journey - ERP implementation and process excellence initiatives.
• Working days- Monday-Friday
• Health Insurance for self and family.
• Profit Sharing programme.
• Multiple Employee centric and well-being support programmes