Bookkeeper / Data Entry Assistant

Role Overview

We are looking for a detail-oriented, reliable part-time Bookkeeper / Data Entry Assistant to maintain daily financial records and support project administration. Financial records are currently a week or two behind, so this person will be responsible for keeping books current on a daily basis to ensure accurate, up-to-date executive summaries for the business owner.

Key Responsibilities

Bookkeeping

• Maintain day-to-day bookkeeping in QuickBooks Online, keeping records current (no backlog)

• Reconcile accounts and transactions on a regular basis

• Prepare accurate summaries to support executive-level financial visibility

• Flag discrepancies or issues proactively

Data Entry & Project Administration

• Enter and maintain project data in Builder Trend

• Support general data entry and administrative record-keeping needs

• Help keep project and financial information organized and easy to reference

Communication & Responsiveness

• Remain responsive to tasks and communication throughout the working day

• Flexible on specific daily hours, provided tasks are completed reliably and on time

Requirements

• Proficiency in QuickBooks Online is required

• Experience with Builder Trend or similar construction/project management software is a strong plus

• Strong attention to detail and accuracy in financial data entry

• Comfortable working independently with a flexible schedule while staying responsive

• Trustworthy and comfortable handling sensitive financial data and systems access