CEO Assistant & Office Manager - BTL Advertising

CEO Assistant & Office Manager - BTL Advertising

MAP Advertising looking for a Personal CEO Assistant & office manager

• Deputized for the manager during absences, making decisions and delegating tasks to staff as required.
• Participated in operational and strategic decision-making processes.
• Assisted with managerial responsibilities and collaborated closely with management and various departments.
• Managed accounts, budgets, and financial records.
• Conducted research and coordinated special projects.
• Liaised with clients, suppliers, and internal staff to ensure smooth communication and operations.
• Organized and attended meetings, ensuring the manager was fully briefed and prepared.
• Prepared and produced documents, reports, briefing papers, presentations, and correspondence.
• Recorded dictation, took meeting minutes, and maintained accurate records.
• Managed incoming emails, calls, faxes, and post, responding on behalf of the manager when appropriate.
• Screened phone calls, enquiries, and requests, handling matters efficiently and professionally.
• Developed and maintained office systems, including filing systems and data management processes.

Requirements

• Minimum of 5 years’ experience in a similar role.
• Bachelor’s degree is required; a background in Marketing or Advertising is preferred.
• Excellent command of the English language, both written and spoken.
• Professional appearance with a polished and presentable personality.
• Strong verbal and written communication skills.
• Excellent multitasking and organizational abilities.
• Ability to prioritize tasks effectively and delegate responsibilities when needed.
• Strong planning and coordination skills.
• High attention to detail with accurate reporting capabilities.
• Positive attitude with a proactive and professional approach to work.
• Ability to perform efficiently under pressure and meet deadlines.
• Must reside in Heliopolis, Nasr City, or nearby areas.