Commercial Assistant at Barnes

Ready to make your mark in real estate? We’re looking for a Commercial Assistant to join our team.

Role Purpose:

The Commercial Assistant supports the real estate team with administrative, operational and client-facing tasks, including managing listings, coordinating appointments, handling documentation and liaising with clients and service providers; enabling Property Consultants to focus on sales and client acquisition.

Duties and Responsibilities:

• Welcoming clients, owners and prospects and collect key information to dispatch to consultants.
• Managing the CRM system (Apimo): keeping client and listings information up to date, and collaborating with the marketing team.
• Updating VEFA (off-plan sale) project files on the shared Drive.
• Submitting client declarations to property developers.
• Handling inter-BU transactions on the MyBarnes intranet.
• Maintaining the commission tracking table and submitting weekly updates to the accounting department.
• Preparing invoice requests for all lease and sale contracts.
• Collaborating with the Accounting & Compliance Team.
• Managing leads, their assignment, and consultant scheduling.
• Assisting consultants with all local and international sales processes (KYC, EDB formalities).
• Assisting consultants in the preparation of long-term lease agreements.
• Managing the key box (for rental and sale properties) and the property dispatch register.
• Overseeing the day-to-day office operations (supplies, maintenance service providers, etc.)
  

Qualifications and Experience:

• Diploma in Business Administration, Marketing, Real Estate, or a related field.
• 1–2 years of experience in an administrative, commercial, or sales support role; with experience in real estate considered an advantage.

Knowledge and Technical Competencies:

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  
• Familiarity with CRM systems or real estate software (e.g., Proptech tools, listing platforms)
• Basic knowledge of real estate documentation and sales processes
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines

Behavioural Competencies:

• Discretion and professionalism in handling sensitive information.
  

Bring your skills, energy and ambition to our real estate team! Send us your application not later than the 24th of September 2026.

The Management reserves the right to call only the best candidates to participate in the recruitment exercise and not to make any appointment following this advertisement.