Construction Bookkeeper (Buildertrend)

Company: Virtual Construction Assistants
Schedule: Full-Time | Monday–Friday | US hours

Job Overview

We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend, construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team.

Key Responsibilities

• Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend
• Review invoices and billing documents for accuracy, completeness, and proper project allocation
• Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments
• Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information
• Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status
• Reconcile vendor accounts and resolve outstanding balances or discrepancies
• Assist the existing accountant with payroll preparation and month-end closing activities
• Perform general administrative and financial tasks as needed within Buildertrend and other company systems

Qualifications

• Proven bookkeeping or accounting experience in the construction industry
• Buildertrend experience is required, including hands-on experience entering and managing financial information within the platform
• Working knowledge of QuickBooks and how it integrates with Buildertrend
• Proficient in Microsoft Office/Microsoft 365, particularly Excel
• Strong attention to detail and a high level of accuracy
• Extremely organized and able to manage multiple tasks efficiently
• Honest, trustworthy, and able to handle financial information with discretion
• Self-starter who can work independently with minimal supervision
• Strong communication and problem-solving skills
• Able to work effectively within a small team and take ownership of the role
• Spanish bilingual skills are a plus, but Buildertrend experience and software knowledge are the priority

Additional Requirements

• Stable internet connection
• Professional home workspace
• Availability during US working hours
• Experience with Dropbox and/or SharePoint is a plus