Coordinator, Production - The Merch Collective

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

As Production Coordinator, you will be responsible for assisting the Production Department with managing the day-to-day workflow, ensuring that projects run smoothly and deadlines are met. Your role will encompass working with all internal departments and numerous screen printers, embroiderers, and various ancillary vendors to help improve workflow and streamline production systems for efficiency and consistency.

What you'll do:

• Manage the data entry of new garment SKUs, new client item SKU requests from the Account Management team, ensuring accuracy, consistency, and timely completion.
• Manage the data entry of Purchase Orders into Quickbooks or other current purchasing tool. Match incoming Vendor invoices to POs in system for payment approval.
• Support the Production team by maintaining accurate updates in internal systems (Asana) and providing internal teams with order updates, packing lists, and tracking information upon order fulfillment.
• Coordinate the vendor onboarding process. Organize required paperwork and system uploads. Maintain the vendor catalogue.
• Track and communicate PO adjustments, including design changes, across internal systems and tools. Ensure changes are communicated (via Asana) to other teams.
• Assist the Production team in reviewing samples, strike-offs and pre-production proofs to ensure accuracy in order quantity, ship date, artwork, sizing, garments, and client guidelines before full production begins.

Who you are:

• 1-3 years of experience in production coordination, merchandising, apparel, or related fields (music or entertainment industry experience a plus).
• Strong organizational skills with the ability to manage multiple projects in a fast-paced environment while maintaining attention to detail and a sharp eye for consistency.
• Excellent communication skills (both written and verbal) with a problem-solving mindset and the ability to adapt quickly to changing priorities.
• Proficiency in project management and collaboration platforms and tools (e.g. Asana, Monday).
• Proficiency in Microsoft Office, especially Excel.
• Proficiency in Quickbooks is preferred, but not required.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.