Creditors/Debtors Clerk

ALS Head Office is looking for a dynamic and professional creditors/debtors clerk. The creditors/debtors clerk will be responsible for carrying out accounting and administrative duties such as the processing and payment preparation of vendors invoices, reconciliation of statements, following-up on unpaid vendors, obtaining statements and invoices and to provide bookkeeping and clerical support to all financial functions.

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
• Ensure invoices related to contracts agree to the contract.
• Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
• Ensure that the correct VAT is applied to invoices.
• Ensure AP batches are posted regularly.
• Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
• Timeous payment of invoices, ensuring discount claimed where applicable.
• Timeous follow up on all AP queries.
• Forward remittance advices to suppliers after completion of payment run.
• File all invoices after payment run according to the agreed filing protocols.
• Prepare weekly analysis of the creditors list.
• Assist with balance sheet recons during the course of the month and the finalisation at month end.
• Assist in preparation of cost/profit centre reports, by maintaining and providing analytical Assist in the preparation of quarterly reports.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Any ad-hoc duties which are assigned.

Qualifications

• Grade 12 or equivalent NQF level 4 qualification.
• Relevant certificate in Bookkeeping or Finance will be advantageous.
• Working knowledge of Microsoft Office.
• Any accounting system experience. Pastel Evolution will be advantageous.
• High working standards.

Knowledge and Work Ethic

• Computer literate: must be accurate and pay attention to details.
• Pastel knowledge.
• Proactive, organised and able to multitask and work well under pressure.
• Participative and able to work as part of the team.
• Professional in appearance.
• Flexible.

Additional Information

• Clearly indicate on your CV that you are applying for the Creditors/Debtors Clerk position.
• Please upload your CV when you apply for this position.
• Closing Date: 3 January 2022.
• Company may expire jobs at their own discretion.
• If you have not received a response within two weeks from the closing date, your application was most likely unsuccessful.