Dean's Assistant, Business School (Temporary)

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Business School is looking for an Dean's Assistant to join its team! IE Business School is seeking a highly organized, proactive, and service-oriented professional to join the Dean’s Office team on a temporary basis to cover a maternity leave. Reporting directly to the Dean of IE Business School and providing support to the Vice Deans, this role is essential in ensuring the smooth day-to-day operation of the Dean’s Office. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced and international academic environment.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

Cultivate the humanistic approach.

Empower your entrepreneurial spirit

Cherish the diversity of people, mind, and experience

Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in María de Molina, 31 - Madrid

Responsibilities

Your role as a Dean's Assistant will involve:

• Manage and coordinate the Dean’s calendar, including scheduling meetings, appointments, and institutional engagements.
• Provide administrative and operational support to the Dean and Vice Deans.
• Organize domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
• Coordinate meetings and events led by or involving the Dean’s Office.
• Support the planning and execution of internal events, ensuring seamless logistics and stakeholder coordination.
• Act as a key point of contact for internal and external stakeholders interacting with the Dean’s Office.
• Ensure the Dean’s Office is properly equipped and organized, overseeing office-related needs and supplies.
• Assist with the preparation and distribution of surveys, reports, presentations, and other administrative materials as required.
• Support follow-up actions, meeting coordination, and general administrative tasks across the Dean’s Office.
• Provide flexible, proactive assistance on a wide range of matters to support the Dean and Vice Deans in achieving their objectives.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Previous experience as an Executive Assistant, Personal Assistant, Office Coordinator, or in a similar administrative support role.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage confidential information with discretion.
• Ability to prioritize tasks and work effectively under pressure.
• Outstanding interpersonal and communication skills.
• Proactive mindset and strong service orientation.
• Fluency in English and Spanish, both written and spoken.
• Advanced knowledge of Microsoft Office and digital collaboration tools.
• Unleash your full potential and make an impact. The next move is yours!

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.