Document Control

Document Control Responsibilities:

• Maintain, organize, and control project and company documentation in accordance with established procedures
• Receive, log, track, distribute, and archive incoming and outgoing documents
• Ensure all documents are properly reviewed, approved, and issued prior to distribution
• Maintain document registers, transmittal logs, and revision histories
• Verify document accuracy, completeness, and compliance with company standards
• Control document numbering, filing, retention, and retrieval systems
• Distribute controlled documents to project teams, clients, vendors, and subcontractors as required
• Monitor document revisions and ensure only current versions are in circulation
• Coordinate with engineering, quality, procurement, construction, and project management teams regarding document requirements
• Prepare and process document transmittals, submittals, and turnover packages
• Maintain electronic and hard-copy filing systems
• Support internal and external audits by providing requested documentation
• Ensure document control activities comply with company Quality Management System (QMS) requirements
• Track and report document status, overdue reviews, and approval progress
• Assist with compilation of manufacturing records, quality dossiers, and project closeout documentation
• Protect confidential and sensitive information through proper document handling practices
• Support continuous improvement initiatives related to document management processes
• Perform all other duties as assigned by manager and/or supervisor

Qualifications & Skills

• Experience with document management systems (DMS) and electronic filing systems
  • Systems used – Fusion Live, IPIMS, Aconex, Plantsight
• Strong organizational and record-keeping skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint)
• Knowledge of document control procedures, revision control, and records management
• Ability to read and understand engineering drawings, specifications, and technical documents
• Excellent attention to detail and communication skills
• Experience in construction, manufacturing, oil & gas, fabrication, or industrial projects preferred
• For new hires, must meet all Performance Energy Services employment qualifications in force at time of hiring, including successful completion of a background investigation and pre-employment drug screen
• For new hires, must successfully complete all required training by Performance Energy Services

Position Summary

The Document Controller is responsible for maintaining the integrity, accuracy, and accessibility of company and project documentation by managing document workflows, revision control, distribution, filing, and records retention in compliance with quality and project requirements.