Executive Assistant - Analytical Sciences, Milford MA

Overview

Waters Corporation is seeking an Executive Assistant to provide administrative support and serve as a main point of contact for the VP Finance for the Analytical Sciences Division.

The applicant is expected to have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information.

Responsibilities

• Calendar management – schedule complex meetings with internal and external parties over various domestic and international time zones
• Plan domestic and international travel itineraries – air, hotel, ground transport
• Process expense reports using Concur software
• Meeting planning and logistics
• Coordinate executive communications
• Work closely and effectively with the leader to keep him informed of upcoming commitments and responsibilities, following up appropriately
• Attend business meetings as needed
• Assist senior staff as needed; provide back-up to other executive assistants
• Other administrative duties, special projects and events, as they may arise

Qualifications

• 5+ years, previous experience working for executives in a corporate environment, preferably in a global organization
• Excellent interpersonal and communication skills, both written and oral, ability to communicate with all levels of staff, senior management, peer administrative personnel
• Requires the highest level of personal integrity, trustworthiness and professional acumen. Able to handle confidential information with discretion
• Excellent organizational skills with the ability to work on many tasks concurrently
• Proactive organizational and problem-solving skills
• Excellent computer skills with mastery of Microsoft Office suite including Outlook
• Excellent attention to detail
• Exceptional written and oral communication skills
• Strong Time Management
• Ability to work onsite in Milford MA

Behavioral Competencies:

• Operates with integrity, transparency and humility
• Acts as a true company owner to advance the overall interests of Waters
• Carries a broad global perspective of markets, tech, and trends
• Balances clear strategic thinking and accountability in execution to deliver results
• Actively creates the conditions for Waters’ people and teams to succeed

Education:

• High School Diploma or GED, Bachelor’s Degree Preferred