Executive Operations Coordinator

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

Key Responsibilities

• Help saving for your retirement - join our pension scheme and we’ll match contributions up to 6%
• 24 days’ holiday per year when you join, plus an additional day with each year of service up to 5 days
• Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
• Additional 3 days to be taken at the end of the calendar year.
• 2 global Wellbeing midyear closure days
• Flexibility – the opportunity to choose start times that align with both business needs and your work-life balance, ensuring the right fit for both the job holder and the role requirements
• Life Assurance - all World Animal Protection employees receive Life Assurance. Under the Death in Service benefit scheme the employee will receive 3x annual salary to go to their nominated beneficiary.
• Volunteer Leave - 2 days per year to volunteer for a cause of your choice
• A range of 'Inclusivity Benefits': providing various types of leave to support belonging and inclusion at work and to assist our employees during critical moments. This includes leave for Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Affirming Medical needs, Companion Animal Bereavement, and 'Pawternity' leave.
• Long Service Milestones to celebrate 10 year anniversary (and every subsequent 5 years) with bonus day off and employee 'shout out'
• 24/7 Employee Assistance Programme and Employee Wellbeing Portal

Skills, Knowledge & Expertise

Benefits

• Global: We make decisions & act with a global mindset
• Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
• Collaborative: We work together and co-create to achieve lasting change
• Agile: We make change happen in a fast-moving world
• Growing People: We continually learn and develop
• Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
• Courageous: We push boundaries, take risks and set ambitious targets