Executive Operations Coordinator

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

Key Responsibilities

• in the event of a bereavement (including companion animals)
• you are a carer or have dependents
• you have a disability
• you struggle with menstrual or menopausal symptoms
• in the event of pregnancy loss
• you are accessing fertility treatment
• to care for or introduce a new companion animal (pet)
• you are having gender affirming medical care

Skills, Knowledge & Expertise

Benefits

• Global: We make decisions & act with a global mindset
• Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
• Collaborative: We work together and co-create to achieve lasting change
• Agile: We make change happen in a fast-moving world
• Growing People: We continually learn and develop
• Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
• Courageous: We push boundaries, take risks and set ambitious targets