Facilities Manager

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

We are seekingaFacilitiesManagertojoin ourteam. The Facilities Manager will overseethe daily management and operations activities ofouroffices.

Essential Functions

• Managesday-to-dayfacilitiesoperations includingtroubleshootingHVAC, electrical and mechanical systems,security systems, and audio video platforms

• Maintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short notice

• Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments

• Ensures proper functioning of our offices through ongoing inspection and maintenance

• Plans, budgets, and schedules facility modifications, including estimates on equipment, labor,materialsand other related costs

• Managesrenovations, maintenance & repairs,signageand infrastructure upgrades

• Provides oversight of printingequipment,vendorsand devices, including vendor management & service of equipment

• Providesdirectionto vendorsandservice providers asrequiredto ensure excellent coordination/execution of work withinthe officewith minimal disruption

• Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture

• Updates the floor plans in connection with the globalFacilities &Tech teams

• Coordinatesmeetings with necessaryinternal stakeholders in relation to facilitiesmanagement and manages executive reporting on the same

• Provides oversight for implementation ofAV systemsandtroubleshootsallissues

• Oversees the set-up of AV technologies for offsite events

• Works withglobal tech teamto troubleshootcommunication& collaborationplatforms(e.g., Microsoft Teams,Zoom, etc.)

• Perform research onfacilities-relatedtechnical problems and suggest the right upgrades, repairs, and replacementsas necessary

Education and Qualifications 

• 5+years’ experience in facilities management

Experience, Skills and Competencies Required

• Excellent communicationand interpersonal skills

• Strong project management skills

• Strong time management skills, organizational skills, work ethic, initiative, sense of urgency,and attention to detail

• Self-motivated with the ability to manage multiple tasks and effectively meet deadlines

• Experience in space planning, move coordination and/or workplace solutions

• Strong knowledge of facilities machines and equipment

• Good understanding of the technical features of plumbing, carpentry, and electrical systems

• Experience installing, repairing, and troubleshooting AV infrastructures and office equipment

• Financial services industry experience

• Advanced proficiency in all areas of MS Office and related work tools

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured (“ES”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ES will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact careers@eastdilsecured.com.

ES will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.