General Administrator

Zotefoams plc is a global leader in advanced cellular materials, trusted by some of the world’s most recognised brands to deliver high‑performance solutions.

We design and manufacture lightweight, high‑quality foam products that support innovation across sectors including sports and leisure, aviation, automotive, medical and industrial applications. Alongside our core materials business, we develop and commercialise patented technologies and deliver specialist insulation systems for complex, high‑value environments.

This is an exciting time to join Zotefoams. We are growing internationally, investing in our people, technology and capabilities, and seeing increasing demand for our products across global markets. Our work sits at the heart of innovation, helping customers push boundaries in performance, sustainability and design.

We offer the chance to be part of a collaborative, forward‑thinking organisation where your ideas are valued, your development is supported, and your contribution has real impact on a global scale.

About the Role:

We are looking for a proactive and detail-oriented General Administrator to support the smooth operation of our site. This role is ideal for someone who thrives in a fast-paced environment, can effectively manage multiple priorities, and enjoys working with both local and international stakeholders. You will play a key role in office administration, expatriate support, vendor coordination, and ensuring efficient day-to-day business operations.

Role Responsibilities:

• Support daily office operations and ensure the smooth running of administrative activities.

• Coordinate office services, including reception, office supplies, transportation, and general administrative support.

• Arrange business travel, meetings, and company events.

• Provide administrative support for expatriates, including housing arrangements, lease management, visa applications, work permits, and Temporary Residence Cards (TRC).

• Act as a liaison between expatriates and internal/external stakeholders.

• Coordinate with vendors and service providers, monitor service quality, and report issues when necessary.

• Maintain administrative records, documentation, and internal reports.

• Support onboarding and offboarding administration processes.

• Assist in implementing company administrative policies and procedures.

• Collaborate with HR, Finance, Legal, and other functions to support business operations.

• Provide administrative support for projects and site expansion activities.

• Perform additional tasks assigned by the Administrative Manager
  

What you'll need:

• Bachelor's degree in Business Administration or a related field.

• Minimum 2 years of administrative experience.

• Fluent English communication skills, both written and verbal.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Microsoft Teams.

• Strong organizational and multitasking skills with the ability to manage competing priorities.

• Ability to handle confidential and sensitive information with professionalism and discretion.

• Strong interpersonal skills with the ability to communicate effectively with employees, vendors, and senior management.

• Ability to work independently, take initiative, and follow through on tasks to completion.

• Flexibility to occasionally work outside regular business hours when required
  

What were looking for?

• A highly organized and dependable professional who can manage multiple tasks effectively in a dynamic environment.

• A proactive individual who takes ownership and consistently follows through on commitments.

• Someone with excellent attention to detail and a strong customer-service mindset.

• A collaborative team player who builds positive relationships across all levels of the organization.

• A trustworthy professional who can handle confidential information with integrity and discretion
  

Why Join Us?

Zotefoams is growing fast, investing globally and winning in new markets. This is a chance to be part of a business where things are moving, decisions are made quickly, and your work has real impact.

You won’t be a small cog here. You’ll have the space to take ownership, contribute ideas and see them through. We back our people to develop, step up and build long term careers, supported by a team that works together and delivers.

Our Values
Courage – We challenge, act and push for better.
Impact – We focus on what matters and deliver results.
Respect – We value different perspectives and work as one team.

Zotefoams is an equal opportunity employer. We are committed to building a diverse and inclusive workplace where everyone can thrive.