HR Admin Receptionist

Key Responsibilities

• Greet visitors and provide a friendly, hospitable, welcome.
• Answer incoming phone calls and direct them to the appropriate department or individual.
• Manage and maintain the reception area, ensuring it is neat and organized.
• Check and forward company voicemails
• Assist with administrative tasks such as data entry, filing, stocking office supplies, sorting mail.
• Help coordinate and schedule appointments for employees and visitors.
• Maintain and update visitor logs.
• Ensure that all visitors adhere to security protocols and sign in as required.
• Serve as a liaison between visitors and employees, providing assistance and information as needed.
• Help management from different department with administrative tasks.
• Handle general inquiries about the company.
• Feed the fish, turn on TVs in the lobby.
• Assist with special projects and events as needed. (special events, SOP’s, setting up interviews)
• Uphold the company's values in all interactions and communications.
• Setting up security badges and pictures of new hires for Production Manager’s office.
• Other duties as assigned.

Skills, Knowledge & Expertise

• Excellent communication, interpersonal skills and professionalism.
• Friendly and approachable demeanor with a strong emphasis on hospitality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Punctual and reliable with a professional appearance.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Strong sense of urgency.
• Willingness to learn and receive constructive feedback.
• Level headed at all times, no emotional responses, excitability, or lack of discretion.
• Ability to keep private information confidential.
• Asks questions when unsure, before acting.
• Always be proactive vs. reactive.
• Ability to assist with set up of Zoom and Team meetings in conference rooms per the office calendar.

• Strong commitment to the values and mission of Van’s Kitchen
• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous receptionist or customer service experience is preferred.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Company paid disability and life insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Opportunities for professional growth and development.