HR Coordinator

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

ROLE OVERVIEW
GTI Energy is seeking a Human Resources Coordinator to support day-to-day Human Resources operations across the employee lifecycle. This role plays a critical part in onboarding, employee records management, timekeeping, payroll support, benefits administration, compliance, and employee communications.

The Human Resources Coordinator serves as a key liaison between employees, leadership, and the HR team, helping ensure efficient HR processes, accurate data management, and a positive employee experience. This role requires strong organization, professionalism, confidentiality, and the ability to support multiple HR priorities in a fast-paced manufacturing environment

KEY RESPONSIBILITIES

Onboarding & Employee Lifecycle Support

• Support onboarding of new employees by preparing documentation, coordinating pre-employment steps, and conducting orientation activities
• Ensure smooth integration of new hires into the organization through timely communication and process execution
• Support employee status changes, transfers, promotions, and offboarding processes
• Maintain consistent onboarding standards across multiple departments or locations
• Ensure all locations have a consistent orientation with consistent site information provided as needed, led a quarterly meeting to receive feedback and update the orientation deck to ensure employees receive up to date and accurate information

HRIS, Records & Data Management

• Maintain and update employee records in our HRIS and other systems with accuracy and confidentiality
• Ensure personnel files, HR documentation, and records are complete, organized, and audit-ready
• Complete I-9 paperwork for new hires to ensure legal compliance, conduct I-9 audits to ensure accuracy
• Generate reports on headcount, turnover, attendance, onboarding, benefits, and other HR metrics as needed
• Support data audits and data integrity initiatives; respond to information requests and verification inquiries

Payroll & Timekeeping Support

• Coordinate timekeeping processes including attendance tracking, punch corrections, approvals, and payroll data validation
• Work with Payroll to ensure accurate and timely employee pay processing
• Respond to employee questions regarding pay, timekeeping, deductions, and tax withholding
• Resolve payroll discrepancies in a timely and professional manner while escalating to the HR Admin when necessary

Benefits Administration & Employee Support

• Help employees with GTI’s benefits programs including enrollment, qualifying events, and documentation
• Respond to employee benefit inquiries; communicate benefits information, open enrollment, and wellness initiatives and know when to escalate to benefits team if necessary
• Coordinate with Benefits Administrator on eligibility, claims, and compliance
• Maintain benefit records and supporting documentation

Recruiting & Talent Acquisition

• Support applicant tracking system (ATS) administration and candidate workflow updates
• Assist with job postings, recruiting events, and hiring process logistics
• Ensure a positive candidate experience throughout the hiring process

Compliance & Policy Administration

• Support compliance with federal and state labor laws, company policies, and OSHA requirements
• Assist with audits, documentation requests, I-9 verification, workers' compensation claims, and required reporting
• Maintain confidentiality and appropriately handle sensitive employee information
• Coordinate policy acknowledgements and ensure employee communications are clear and timely
• Track compliance requirements and coordinate with corporate HR on regulatory updates

Employee Engagement & Programs

• Help organize employee engagement events, recognition programs, and culture-building initiatives
• Support HR programs that improve morale, retention, and workplace experience
• Assist with internal communications and employee-facing announcements
• Promote a positive and service-oriented HR presence on-site
• Support the Corporate HRBP with GTI Cares initiatives
• Support the team with service award programs

Administrative & Cross-Functional Support

• Provide general administrative support to the site HR function including correspondence, scheduling, reporting, and inquiries
• Partner with Operations, Finance, and site leadership on HR-related processes
• Manage multiple priorities while maintaining responsiveness and accuracy
• Support special projects and process improvement initiatives as assigned
• Escalate complex issues to HR leadership team for guidance and resolution
• Serve as the admin for drug and background check vendor for all locations

QUALIFICATIONS
Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 2+ years of experience in HR administration, HR coordination, or employee relations roles
• Basic understanding of HR practices, employee relations fundamentals, and labor law basics
• Experience with HRIS systems and Microsoft Office Suite
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills; professional presence
• Ability to handle confidential and sensitive employee information with discretion and professionalism

Preferred Qualifications

• PHR, SHRM-CP, or equivalent HR certification
• Experience with applicant tracking systems (ATS) and payroll software
• Familiarity with benefits administration and employee wellness programs
• Experience supporting high-volume hourly or direct labor workforces
• Experience in a manufacturing, industrial, warehouse, or multi-site environment preferred
• Background in employee relations, investigations, or compliance
• Experience with workers' compensation or unemployment claims administration

WORKING ARRANGEMENTS
The role is a hourly position with flexible hours to meet business needs. The position must maintain a visible presence and be available to support all shifts when necessary. The position may require extended hours, weekend work, and availability outside of normal business hours to address operational issues, emergencies, or critical business needs. Work occurs primarily on-site at the Wilmington facility, with exposure to manufacturing, warehouse, and outdoor areas.