Human Resources Assistant, IS-203-07

• Pass Pre-employment Background Check and Subsequent Background Investigation, as required.
• Complete a Probationary Period if applicable.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

Key Responsibilities

Skills, Knowledge & Expertise

• Processes personnel actions in the Human Resources Management System and maintains accurate electronic personnel records in compliance with Federal and Smithsonian recordkeeping requirements.
• Provides administrative support for Federal and Trust Fund requirement actions including posting vacancy announcements, coordinating applicant eligibility, and responding to applicant inquiries.
• Coordinates new hire onboarding including employment eligibility verification, HR system entry, new hire orientation, and compliance with personnel and onboarding recordkeeping procedures.
• Administrators and tracks the background investigation process for employees, fellows, and affiliates ensuring compliance with federal and Smithsonian security standards.
• Review and streamlines HR operational processes and develop standard operating procedures to improve efficiency and compliance.
• Oversee the HR emails account, tracking and responding to incoming requests and maintaining organized correspondence records.
• Maintains electronic Official Personnel Folders for Federal and Trust Fund employees.
• Performs other duties as assigned.

Benefits

• Practical knowledge of Federal and Smithsonian Trust Fund GR policies, procedures, and regulations sufficient to independently process staffing, clarification, and personnel actions.
• Knowledge of job analysis and classification principles to accurately classify positions and maintain personnel records.
• Ability to review and correct HR and pay actions, identify discrepancies, and ensure employees receive accurate pay and entitlements.
• Skill in research and interpreting HR regulations, policy manuals, and guidance to provide accurate advice and resolve complex personnel issues.
• Knowledge of automated data entry systems including the National Finance Center payroll and personnel systems and internal systems such as Staff Database with ability to query, retrieve, and analyze information for completing assignments, preparing reports, and supporting staffing, pay, and benefits processes while maintaining confidentiality.
• Knowledge of background investigations processes including reviewing investigation requests, tracking case progress, requesting waivers for delayed or foreign national investigations are completed in compliance with federal and Smithsonian security requirements.